Plans for District >> 2013 - 2014 District District Program Review >> Objective Priority List

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Id Priority Title Details
2.1 1 Collaborate with other educational institutions, government and community agencies, and community based organizations to obtain local/state/federal fund
Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
EDCT Managers
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
EDCT
Goal

2 - Build and nurture partnerships to obtain funding necessary for preparing a highly skilled workforce through short-term training.

Priority Rank:
1
Originating Entity:
EDCT
Actions/Activities
  • 2.1.a1 - Participate in Desert Regional Consortium

    Actively participate in the Desert Regional Consortium to insure that our voice is heard throughout the region and that SBCCD is included in consideration of all regional grant applications.

    Start Date:
    07/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    EDCT Managers
    Originating Entity:
    EDCT
  • 2.1.a2 - Build College Partnerships

    Cultivate and nurture relationships between EDCT managers and faculty and staff representatives at both SBVC and CHC, other community colleges, local four-year colleges and universities, both public and private.

    Start Date:
    07/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    EDCT Managers
    Originating Entity:
    EDCT
  • 2.1.a3 - Build Community Partnerships

    Grow and strengthen existing relationships and develop new relationships where applicable with regional government and private organizations and businesses to maximize our positive impact in the region.

    Start Date:
    07/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    EDCT Managers
    Originating Entity:
    EDCT
Resource Requests
  • 2.1.r1 - Hire a full-time Foundation Director for grant application management and fund solicitation
    Description

    Collaboration between agencies, regions, multiple regions and states is required to obtain both state and federal funding for workforce development programs.  The addition of a full time Foundation Director for grant application management and fund solicitation will increase our ability to develop existing and seek new funding sources.

    Rationale

    EDCT needs to hire a full-time manager to seek and win grants offered for short-term job-training and to obtain funding through available sources.  EDCT needs funding for this position for the first year only. By the second year, the position can be fully-supported with the indirect costs the grantors allow the District to keep from the grants.  EDCT anticipates fully supporting this position from the proceeds of the grants.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    EDCT
    First Year Cost/Savings:
    $99,000.00/$0.00
    Second Year Cost/Savings:
    $103,950.00/$0.00
    Third Year Cost/Savings:
    $109,148.00/$0.00
Details
3.1 2 Decrease Cost of Dispatch Services and Enhance Officer Safety
Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Chief of Police
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
District Police Department
Goal

3 - Dispatch Services

Priority Rank:
2
Originating Entity:
District Police Department
Actions/Activities
  • 3.1.a1 - Change Dispatch Services

     

    Currently to provide 24/7 dispatching services the District would need to hire a total of 3 dispatchers.  This would equate to a total annual cost, which would include salary and benefits, of $148, 330.  This net cost also incorporates additional funds which are paid to the San Bernardino County Sheriff Department for records access and part time dispatching services.  

    By contracting our dispatching services with Cal State San Bernardino, we would have 24/7 emercgency dispatching servides, which would provide a safer woring envirnoment for our officers; as well as create a safer District envirnoment for the community.  At an estimated start up cost of $127,169, and thereafter costing $70,464.00 per year.  Ultimately the District would save $77,866.00 annually. 

    Start Date:
    07/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    Chief of Police
    Originating Entity:
    District Police Department
Resource Requests
  • 3.1.r1 - Cost Savings
    Description
    Rationale

    Initial start up cost of $127,169.00, with future cost of $70,464.00 for an annual savings of $64,866.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    District Police Department
    First Year Cost/Savings:
    $127,169.00/$21,161.00
    Second Year Cost/Savings:
    $70,464.00/$77,866.00
    Third Year Cost/Savings:
    $70,464.00/$77,866.00
Details
4.1 3 Implement hardware and software standards for network infrastructure.

Objective –  Implement hardware and software standards for network infrastructure.

Start Date:
11/01/2010
End Date:
06/30/2014
Responsible Person:
Jeremy Sims
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Technical Services
Goal

4 - Provide a secure and stable computing environment for the district and colleges.

2. Goal - Provide a secure and stable computing environment for the district and colleges
     

Priority Rank:
3
Originating Entity:
Technical Services
Actions/Activities
  • 4.1.a1 - Deploy Switches

    Deploy the recently purchased Extreme switches. This is the final phase of the network infrastructure upgrade. This will be replacing the current Cisco switches that are 3 to 10 years old.

    Start Date:
    03/11/2013
    End Date:
    06/30/2014
    Responsible Person:
    Jeremy Sims
    Originating Entity:
    Technical Services
  • 4.1.a2 - Deploy Voice Gateways

    Deploy new voice gateways

    Start Date:
    02/28/2014
    End Date:
    05/31/2014
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
  • 4.1.a3 - Consalidate VPN Solution

    We curently have 2 VPN solutions that need to get consolidated into 1.

    Start Date:
    02/26/2014
    End Date:
    05/31/2014
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
  • 4.1.a4 - Replace Data Center Emergency Power Generator

    THe current generator is not incompliant with AQMD standards and is on a portable trailor. A new permanent AQMD compliant generator will need to be installed

    Start Date:
    11/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
  • 4.1.a5 - Upgrade PHP

    Our current version of PHP is out of date and has some security issues. PHP will need to be upgraded in order to provide a secure application

    Start Date:
    09/01/2013
    End Date:
    12/31/2014
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
Details
6.1 4 Increase HR Generalist presence at the campus.

HR Generalist on-site for more accessibility.

Start Date:
07/01/2014
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
Institutional
Originating Entity:
Human Resources
Goal

6 - Providing excellent customer service to our clientele

Priority Rank:
5
Originating Entity:
Human Resources
Details
12.1 5 Hire additional staff to achieve sustainability.
Start Date:
07/01/2014
End Date:
06/30/2016
Responsible Person:
Alfredo Cruz
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
KVCR
Goal

12 - Provide excellent community engagement and programming that accurately reflects diversity of our region.

Goal: Increase Ratings on TV

Goal will show an increase in ratings and thus total audience from 850,000 to 950,000, an 11% increase.

Action Steps:

1. Assess national program offerings within budget that are likely to draw the largest audiences (KVCR Program Manager)

2. Assess local needs and issues to address with local programs (KVCR Program Manager)

3. Work with KOCE and KLCS to develop complementary program and promotion schedules in order to assist viewers in finding programs they enjoy on one of the three PBS stations (KVCR TV Station Manager and Program Manager)

Priority Rank:
12
Originating Entity:
KVCR
Actions/Activities
  • 12.1.a1 - Alfredo Cruz

    Raise the revenue of the station through increased listener/viewer memberships, bequests, grants, corporate sponsorships, underwriting, facilities rentals, and judicious and effecient use of available funds.

    Start Date:
    07/01/2014
    End Date:
    06/30/2020
    Responsible Person:
    Alfredo Cruz
    Originating Entity:
    KVCR
  • 12.1.a2 - Alfredo Cruz

    Hire an Associate General Manager to assist General Manger in overseeing all aspects of television and radio operations, administration, programming, fundraising, membership, underwriting, marketing, public relations, station compliance and community engagement.

    Start Date:
    07/01/2014
    End Date:
    06/30/2016
    Responsible Person:
    Alfredo Cruz
    Originating Entity:
    KVCR
  • 12.1.a3 - Alfredo Cruz

    Director of KVCR Foundation: Senior level manager to oversee the functions and guide the activities and duties of KVCR Foundation Borad of Directors.

    Start Date:
    07/01/2014
    End Date:
    06/30/2016
    Responsible Person:
    Alfredo Cruz
    Originating Entity:
    KVCR
  • 12.1.a4 - Alfredo Cruz

    Pledge Director: Management level position to coordinate, oversee and manage all pledge drive production and activities for both, TV and radio.

    Start Date:
    07/01/2014
    End Date:
    06/30/2020
    Responsible Person:
    Alfredo Cruz
    Originating Entity:
    KVCR
  • 12.1.a5 - Alfredo Cruz

    Underwriting Representatives - First of 3 positions: Remove current cap on underwriting position and redesign it as a full time staff position. Add two additional underwriter positions to maximize potential underwriting revenue.

    Start Date:
    07/01/2014
    End Date:
    06/30/2020
    Responsible Person:
    Alfredo Cruz
    Originating Entity:
    KVCR
  • 12.1.a6 - Alfredo Cruz

    Unerwriting Representative 2nd of 3 positions.

    Start Date:
    07/01/2014
    End Date:
    06/30/2020
    Responsible Person:
    Alfredo Cruz
    Originating Entity:
    KVCR
  • 12.1.a7 - Alfredo Cruz

    Underwriting Representative - 3rd of 3 positions. 

    Start Date:
    07/01/2014
    End Date:
    06/30/2020
    Responsible Person:
    Alfredo Cruz
    Originating Entity:
    KVCR
Resource Requests
  • 12.1.r1 - Alfredo Cruz
    Description

    Hire Associate General Manager/COO to support General Manger in overseeing all aspects of television and radio operations, administration, programming, fundraising, membership, underwriting, marketing, public relations, station compliance and community engagement.

    Rationale

    The Associate GM will relieve the GM from daily operating demands and allow GM to focus on vision and maximizing station econimic opportunities.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    KVCR
    First Year Cost/Savings:
    $80,000.00/$80,000.00
    Second Year Cost/Savings:
    $82,000.00/$82,000.00
    Third Year Cost/Savings:
    $84,000.00/$84,000.00
  • 12.1.r2 - Alfredo Cruz
    Description

    Hire an Associate General Manager to assist General Manger in overseeing all aspects of television and radio operations, administration, programming, fundraising, membership, underwriting, marketing, public relations, station compliance and community engagement.

    Rationale

    A significant increase in outside fundraising activities will require General Manager to delegate more oversight of day-to-day activities. Associate GM will act as a defacto Chief Operations Officer for KVCR and assit the GM with all administrative and operational responsibilities. 

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    KVCR
    First Year Cost/Savings:
    $80,000.00/$80,000.00
    Second Year Cost/Savings:
    $82,000.00/$82,000.00
    Third Year Cost/Savings:
    $86,000.00/$86,000.00
  • 12.1.r3 - Alfredo Cruz
    Description

    Director of KVCR Foundation: Senior level manager to oversee the functions and guide the activities and duties of KVCR Foundation Borad of Directors.

    Rationale

    If the KVCR Foundation is to fucntion as a true fund-raising arm of KVCR, a director needs to be appointed who will be responsible for strategizing its function and driving its goals. The Foundation's function has not been meeting its goals due to unmatched staffing needs to porpersly oversee it. 

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    KVCR
    First Year Cost/Savings:
    $75,000.00/$75,000.00
    Second Year Cost/Savings:
    $77,000.00/$77,000.00
    Third Year Cost/Savings:
    $79,000.00/$79,000.00
  • 12.1.r4 - Alfredo Cruz
    Description

    Pledge Director (Salary TBD) - Management level position to coordinate, oversee and manage all pledge drive production and activities for both, TV and radio.

    Rationale

    Pledge director is needed to oversee all of KVCR FM/TV on-air pledge drives and programming. The needs and responsibilities for organizing effective membership drive coordination has outgrown current staffing capacities. Pledge director is necessary for KVCR to reach its potential revenue generating capcity needed for self-sustainability. 

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    KVCR
    First Year Cost/Savings:
    $54,000.00/$54,000.00
    Second Year Cost/Savings:
    $56,000.00/$56,000.00
    Third Year Cost/Savings:
    $58,000.00/$58,000.00
  • 12.1.r5 - Alfredo Cruz
    Description

    Underwriting Representatives, 3 positions: Remove current cap on underwriting position and redesign it as a full time staff position. Add two additional underwriter positions to maximize potential underwriting revenue.

    Rationale

    Current position is classified as Professional Expert with limited number of work days. Salary is based on revenue generated and is capped based on revenue generated: i.e. signing a $1M contract could essentitally exhaust salary in one day. Position needs to be reclassified to provide for ongoing and limitless revenue potential. Also, currently, KVCR only has one underwriting representative who in the first 6 months of FY14 has already exceeded revenue generated in all of FY13. Increasing underwriting team to three could possibly triple underwriting revenue generated to close to $1M per year, or more. See support document: KVCR 2013-2014 Pgm Review Support doc Q3.pptx

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    KVCR
    First Year Cost/Savings:
    $60,000.00/$60,000.00
    Second Year Cost/Savings:
    $60,000.00/$60,000.00
    Third Year Cost/Savings:
    $60,000.00/$60,000.00
  • 12.1.r6 - Alfredo Cruz
    Description

    Underwriting Representative - 2nd of 3 positions. 

    Rationale

    See first listing.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    KVCR
    First Year Cost/Savings:
    $60,000.00/$60,000.00
    Second Year Cost/Savings:
    $60,000.00/$60,000.00
    Third Year Cost/Savings:
    $60,000.00/$60,000.00
  • 12.1.r7 - Alfredo Cruz
    Description

    Underwriting Representative - 3rd of 3 positions.

    Rationale

    See first listing. 

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    KVCR
    First Year Cost/Savings:
    $60,000.00/$60,000.00
    Second Year Cost/Savings:
    $60,000.00/$60,000.00
    Third Year Cost/Savings:
    $60,000.00/$60,000.00
Details
27.1 6 Expand Information Resources

Improve and expand self-help resources, documentation, and training available to end users in order to increase consistency in information given to end users and to encourage continuous learning for staff and faculty. 

Start Date:
04/16/2010
End Date:
06/30/2014
Responsible Person:
Business Manager
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Business Services
Goal

27 - Efficiently communicate procurement processes and procedures

Priority Rank:
11
Originating Entity:
Business Services
Actions/Activities
  • 27.1.a1 - Maintain Website

    Review content of current webpages and revise to keep current and user friendly.  All web-based data should appear on District Wiki.  Promote website in emails, trainings, and one-on-one discussions.

    Start Date:
    04/16/2010
    End Date:
    06/30/2014
    Responsible Person:
    All Staff
    Originating Entity:
    Business Services
  • 27.1.a2 - Workshops

    Workshops for end users to have continuous learning. One-on-one training sessions (either in-person or via phone) are the preferred delivery method to fulfill on-demand requests.  Training session will be recorded for automated access via SafeColleges.

    Start Date:
    04/16/2010
    End Date:
    06/30/2014
    Responsible Person:
    Purchasing Agent and Project Analyst
    Originating Entity:
    Business Services
Details
2.2 7 Secure sustainable funding to support community outreach that develops and provides rigorous and relevant programming for K-12 students, afterschool students, teachers and CC faculty to enhance academic and career success .
Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Executive Director EDCT, CTE Community Collaborative Manager
Strategic Direction:
1. Institutional Effectiveness
Impact Type:
District
Originating Entity:
EDCT
Goal

2 - Build and nurture partnerships to obtain funding necessary for preparing a highly skilled workforce through short-term training.

Priority Rank:
1
Originating Entity:
EDCT
Actions/Activities
  • 2.2.a1 - CTE Community Collaborative

    Continue to promote, support and grow the CTE Community Collaborative through Counselor's Concave, membership in community organizations, sponsorship of community events and other related programs.

    Start Date:
    07/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    CTE Community Collaborative Grant manager
    Originating Entity:
    EDCT
Details
6.2 8 Effectively and consistently communicating information to our clientele.

(1)  Enhance the HR Newsletter publication.

(2)  Enhance the HR website for accessibility.

Start Date:
07/01/2014
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
Institutional
Originating Entity:
Human Resources
Goal

6 - Providing excellent customer service to our clientele

Priority Rank:
5
Originating Entity:
Human Resources
Details
11.1 9 A lieutenants position and investigator position is needed for efficiency.
Start Date:
07/01/2013
End Date:
06/01/2014
Responsible Person:
Chief of Police
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
District Police Department
Goal

11 - Create Middle Management and Investigator Position

Priority Rank:
9
Originating Entity:
District Police Department
Resource Requests
  • 11.1.r1 - Lieutenants position
    Description
    Rationale

    Create better efficiency.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    District Police Department
    First Year Cost/Savings:
    $91,020.00/$0.00
    Second Year Cost/Savings:
    $95,568.00/$0.00
    Third Year Cost/Savings:
    $100,344.00/$0.00
  • 11.1.r2 - Investigator position
    Description
    Rationale

    Create better efficiency.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    District Police Department
    First Year Cost/Savings:
    $50,225.00/$0.00
    Second Year Cost/Savings:
    $52,740.00/$0.00
    Third Year Cost/Savings:
    $55,380.00/$0.00
Details
14.1 10 Fill current positions and budget for overtime
Start Date:
03/01/2013
End Date:
03/01/2015
Responsible Person:
Hiring Manager & Human Resources
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
Department
Originating Entity:
Administrative Applications
Goal

14 - Employee Maintenance

This goal relates to the maintenance of employee job satisfaction, ability to perform job functions, and overall departmental operations efficiencies.

Priority Rank:
10
Originating Entity:
Administrative Applications
Actions/Activities
  • 14.1.a1 - Post Vacant Positions

    Per approval of the hiring manager, Human Resources will post the vacant positions. First internally, then externally.

    Vacant Positions:

    1. Director, Administrative Application Systems
    2. System Analyst
    3. Senior Programmer / Analyst
    4. Senior Programmer / Analyst
    Start Date:
    03/01/2013
    End Date:
    04/01/2013
    Responsible Person:
    Hiring Manager & Human Resources
    Originating Entity:
    Administrative Applications
  • 14.1.a2 - Hire Short-Terms/Substitutes for Vacant Positions

    To fill the vacant positions during the hiring process, attempts need to be made to hire short-term/substitutes to fill those positions. If positions can't be filled with temporary personal, then overtime will be necessary to still preform necessary tasks.

    Start Date:
    04/01/2013
    End Date:
    07/01/2013
    Responsible Person:
    Hiring Manager & Human Resources
    Originating Entity:
    Administrative Applications
  • 14.1.a3 - Level 1: Committee Interview of eligible applicants

    A committee is formed, and is tasked to review the eligible applicants who passed job descriptions minimum qualifications. Committee preforms first level interviews, and recommends applicants to move to level 2 interviews.

    Start Date:
    07/01/2013
    End Date:
    08/01/2013
    Responsible Person:
    Committee Members and Human Resources
    Originating Entity:
    Administrative Applications
  • 14.1.a4 - Level 2: Hiring manager's interview of committee recommended applicants

    The hiring manager interviews the recommended eligible applicants passed by the hiring committee. The hiring manager will forward any decision to Human Resources; which Human Resources will then send follow-up information to applicant(s).

    Start Date:
    08/01/2013
    End Date:
    09/01/2013
    Responsible Person:
    Hiring Manager & Human Resources
    Originating Entity:
    Administrative Applications
  • 14.1.a5 - Train hired staff

    Once the vacant positions are filled, then necessary training will need to occur to bring the new employees up to speed.

    Start Date:
    07/01/2013
    End Date:
    10/01/2013
    Responsible Person:
    Staff
    Originating Entity:
    Administrative Applications
Resource Requests
  • 14.1.r1 - Overtime Budget
    Description

    Need funding to pay current staff overtime to fill vacant positions tasks, that require more than a 8 hour work day.

    Rationale

    To keep services and support functional while we hire vacant positions, an identified overtime budget resource will allow us to fill some of the vacant position tasks with existing staff. Normally, funding will be from the vacant position(s).

    This funding will have to continue until, at least, the positions are filled.

    Resource Type:
    One-time
    Expenditure Category:
    Personnel
    Originating Entity:
    Administrative Applications
    First Year Cost/Savings:
    $100,000.00/$225,435.00
    Second Year Cost/Savings:
    $100,000.00/$236,706.00
    Third Year Cost/Savings:
    $100,000.00/$248,542.00
  • 14.1.r2 - Training Budget
    Description

    For newly hired employees, there will be a need providing training to bring them up to speed.

    Rationale

    Some of the training could be done in house, but utilizing vendor training classes will provide a more through training experience.

    Resource Type:
    One-time
    Expenditure Category:
    Personnel
    Originating Entity:
    Administrative Applications
    First Year Cost/Savings:
    $50,000.00/$0.00
Details
19.1 11 Attain staffing (Secretary II) to assist with clerical tasks to increase the effectiveness of EH&S policy and procedures in the District and provide a level of service to the SBCCD communities to ensure continued/increased compliance with all local state and federal, environmental health, safety, emergency preparedness and risk regulations.
Start Date:
03/01/2013
End Date:
03/01/2014
Responsible Person:
Whitney Fields
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Environmental Health & Safety
Goal

19 - Attain administrative/clerical staffing (Secretary II)

Priority Rank:
6
Originating Entity:
Environmental Health & Safety
Resource Requests
  • 19.1.r1 - Staff Acquisition - Secretary II
    Description

    Attain an administrative/clerical member for the Environmental Health & Safety Administrator to support the EH&S/Risk/Emergency Preparedness needs of the SBCCD communities.

    Rationale

    Satisfaction survey results indicate and the EH&S operations dictate a need for a additional staff member to continue to support the EH&S services and needs of the SBBCD communities. An increase in staff (Secretary II) would provide the operation more flexibility to be of better service and continue to improve and apply vital details to EH&S programs/development/resources.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Environmental Health & Safety
    First Year Cost/Savings:
    $56,176.00/$0.00
    Second Year Cost/Savings:
    $56,176.00/$0.00
    Third Year Cost/Savings:
    $0.00/$56,176.00
Details
7.1 12 Expand SBCCD EDCT's role in Logistics Technology Training programs to assist the Global Export and Logistics industrial sector/cluster in Southern California.
Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Logistics Technology Manager
Strategic Direction:
1. Institutional Effectiveness
Impact Type:
Division
Originating Entity:
EDCT
Goal

7 - Provide innovative job training to the workforce in emerging technologies and high growth areas to foster economic prosperity in the region

Priority Rank:
7
Originating Entity:
EDCT
Actions/Activities
  • 7.1.a1 - Distribution Management Association membership

    Maintain membership and actively participate in Distribution Management Association of Southern California.

    Start Date:
    07/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    Logistics Technology Manager
    Originating Entity:
    EDCT
  • 7.1.a2 - NSF National Center for Supply Chain Technology Education advisory committee

    Act as a Industry Advisor for the NSF National Center for Supply Chain Technology Education advisory committee.

    Start Date:
    07/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    Logistics Technology Manager
    Originating Entity:
    EDCT
Details
9.1 13 Begin the recruitment process for vacant and new HR positions
Start Date:
04/01/2014
End Date:
07/01/2014
Responsible Person:
Vice Chancellor, Human Resoures
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
Department
Originating Entity:
Human Resources
Goal

9 - Hire Additional Human Resources Staff - 1 - Vice Chancellor, Human Resources & Employee Relations, 1 HR Director, 1 HR Generalist, 1 Benefits Specialist and 1 Recruitment Specialist

Priority Rank:
8
Originating Entity:
Human Resources
Resource Requests
  • 9.1.r1 - 1 - HR Generalist (Existing Vacancy)
    Description

    The recruitment of HR Generalist is an existing vacancy.  This position will be assigned to Crafton Hills College and the District Offices, Police, KVCR, TESS, and EDCT.

    Rationale

    The survey indicated that there was concensus throughout the District that the Human Resources department is understaffed. Filling the vacancies will provide overall efficiency and effectiveness of the HR department.
     

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $53,508.00/$0.00
    Second Year Cost/Savings:
    $56,154.00/$0.00
    Third Year Cost/Savings:
    $58,992.00/$0.00
  • 9.1.r2 - 1 - Recruitment Specialist
    Description

    The recruitment of a Recruitment Specialist is needed to assist the HR Generalist in all the recruitment process.

    The survey indicated that there was concensus throughout the District that the Human Resources department is understaffed. The addition of this position will provide overall efficiency and effectiveness of the HR department.
     

    Rationale

    The additional staff will promote to the efficiency and effectiveness of the department.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $47,316.00/$0.00
    Second Year Cost/Savings:
    $49,680.00/$0.00
    Third Year Cost/Savings:
    $52,164.00/$0.00
  • 9.1.r3 - 1 - Benefit Specialist
    Description

    This will be a new position for the HR department.  A Benefit Specialist position is essential to the overall operation of the HR department.  The Benefit Specialist will be the main contact person for all benefit questions for all employees and retires of the District.  The Benefit Specialist will also handle all workers compensation injuries and claims.  This position will oversee the processing of all benefit eligible employees and retirees; work closely with Keenan & Associates regarding health and welfare matters and workers compensation injuries, claims, and case management; facilitate and coordinate all benefit open enrollments; process and verify all invoices from carriers; process and handle all leave of absences for all District employees; and any other duties associated with benefits and workers compensation.

    Rationale

    With this position, the HR Generalist are able to focus on the other operational areas in human resources. With this position in HR, the employees and retires have one person to contact for all matters concerning benefits, leaves of absence, and workers compensation.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $53,508.00/$0.00
    Second Year Cost/Savings:
    $56,154.00/$0.00
    Third Year Cost/Savings:
    $58,992.00/$0.00
  • 9.1.r4 - 1 - Vice Chancellor, Human Resources & Employee Relations
    Description

    Hiring the following vacant positions is critical to the efficient and effective operations of the Human Resources Department.

    The Vice Chancellor, Human Resources & Employee Relations provides leadership and direction to the District’s human resources programs and services.  This position is critial and strategic to the effective and efficient operations of the San Bernardino Community College District.

    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $141,192.00/$0.00
    Second Year Cost/Savings:
    $148,248.00/$0.00
    Third Year Cost/Savings:
    $155,664.00/$0.00
  • 9.1.r5 - 1- Director, Human Resources
    Description

    Re-establish the Director, Human Resources position and recruit for the vacancy.  This position directs, manages, supervises, and coordinates the daily activities and operations of the Human Resources Division including personnel operations, employee health and welfare programs, employee relations, risk management, Worker’s Compensation, ADA compliance, and equal employment opportunity compliance and administration; coordinates assigned activities with other departments, divisions, and outside agencies; and provides highly responsible and complex administrative support to the Vice Chancellor, Human Resources & Employee Relations.  This position is critical to the efficient and effective operation of the department.

    With the re-establishment of this position, the Vice Chancellor position becomes more strategic focused.

    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $100,344.00/$0.00
    Second Year Cost/Savings:
    $105,360.00/$0.00
    Third Year Cost/Savings:
    $110,628.00/$0.00
Details
14.2 14 Determine and schedule staff training/conference opportunities
Start Date:
03/01/2013
End Date:
03/01/2015
Responsible Person:
Director & Staff
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
Department
Originating Entity:
Administrative Applications
Goal

14 - Employee Maintenance

This goal relates to the maintenance of employee job satisfaction, ability to perform job functions, and overall departmental operations efficiencies.

Priority Rank:
10
Originating Entity:
Administrative Applications
Actions/Activities
  • 14.2.a1 - Determine Training/Conference Opportunities for the next year

    Before any budget can be determined, a listing of training and conference opportunities needs to be collected and prioritized.

    Start Date:
    03/01/2013
    End Date:
    05/01/2013
    Responsible Person:
    Director & Staff
    Originating Entity:
    Administrative Applications
  • 14.2.a2 - Determine Training/Conferences based on available budget

    Based on available budget, director needs to decide which requested trainings and conferences will be paid for in this years' budget.

    Start Date:
    05/01/2013
    End Date:
    06/01/2013
    Responsible Person:
    Director
    Originating Entity:
    Administrative Applications
Resource Requests
  • 14.2.r1 - Training/Conference Budget
    Description

    A budget needs to be identified to pay for training and/or conferences that staff will be attending through-out the upcoming year.

    Rationale

    These trainings and conferences are necessary to keep staff up-to-date on available technology in the industry and to keep involved with fellow institutions. Conferences, such as Ellucian Live, 3CDUG, and other vendor conferences, are the main mechanisms that provide the cheapest training oppertunities and provides the most information on available technology.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Administrative Applications
    First Year Cost/Savings:
    $50,000.00/$0.00
    Second Year Cost/Savings:
    $50,000.00/$0.00
    Third Year Cost/Savings:
    $50,000.00/$0.00
Details
16.1 15 Purchase 2 hybrid vehicles in support of Chancellor's 'go green' policy.
Start Date:
07/01/2013
End Date:
06/01/2014
Responsible Person:
Chief of Police
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
District Police Department
Goal

16 - Purchase new security units

Priority Rank:
14
Originating Entity:
District Police Department
Resource Requests
  • 16.1.r1 - 2 Toyota Hybrid Vehicles
    Description
    Rationale

    In lineage with the Chancellor's 'go green' policy, 2 new Toyota Hybrid vehicles would be purchased and converted into security units.  With a first year cost of $64,000.00, estimated fuel and maintenance costs would be greatly reduced, allowing for savings of $1500.00 from current outdated security unit.

    Resource Type:
    Ongoing
    Expenditure Category:
    Equipment
    Originating Entity:
    District Police Department
    First Year Cost/Savings:
    $64,000.00/$0.00
    Second Year Cost/Savings:
    $2,000.00/$1,500.00
    Third Year Cost/Savings:
    $2,000.00/$1,500.00
Details
27.2 16 Improve communications and customer service

Utilize open and business-appropriate communications to facilitate trust-building, positive working relationships, and an improved end user experience. 

Start Date:
04/16/2010
End Date:
06/30/2014
Responsible Person:
All Staff
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Business Services
Goal

27 - Efficiently communicate procurement processes and procedures

Priority Rank:
11
Originating Entity:
Business Services
Actions/Activities
  • 27.2.a1 - Replying to Communications

    All staff will reply to emails and phone calls promptly and courteously, preferably within less than one (1) business day.

    Start Date:
    04/16/2010
    End Date:
    06/30/2014
    Responsible Person:
    All Staff
    Originating Entity:
    Business Services
  • 27.2.a2 - Important Communications

    In order to promote the fact that the procurement process is responsive to and in consideration of the Colleges' and District's missions, values, and goals, all staff will respect incoming communications in recognition of its importance to the success of the Colleges' and District's missions, values, and goals. Return communications will explain how the procurement process supports the Colleges' and District's missions, values, and goals and will express an appreciation of and procurement's commonality with the end user's duties in meeting the College's and District's missions, values, and goals.

    Start Date:
    04/16/2010
    End Date:
    06/30/2014
    Responsible Person:
    All Staff
    Originating Entity:
    Business Services
Details
4.3 17 Implement mechanisms that will aid in the identification and prevention of abuse in sbccd networks.

Objective – Implement mechanisms that will aid in the identification and prevention of abuse in SBCCD networks and computer systems

Start Date:
05/11/2011
End Date:
12/31/2014
Responsible Person:
Jeremy Sims
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Technical Services
Goal

4 - Provide a secure and stable computing environment for the district and colleges.

2. Goal - Provide a secure and stable computing environment for the district and colleges
     

Priority Rank:
3
Originating Entity:
Technical Services
Actions/Activities
  • 4.3.a1 - Switch Security(Completed)

     

    We will be implementing different security features of the new extreme switches that will help aid in the prevention of data security breaches. 

    Start Date:
    01/01/2013
    End Date:
    01/01/2014
    Responsible Person:
    Jeremy Sims
    Originating Entity:
    Technical Services
Details
7.2 18 Expand the scope of Nanotechnology training to include Nanomedicine, Nanoenergy and Nanomaterials and continue to be a leader in the nation in providing cutting edge Nanotechnology training for technicians.
Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
ATTC Director
Strategic Direction:
2. Learning Centered Institution for Student Access, Retention and Success
Impact Type:
Division
Originating Entity:
EDCT
Goal

7 - Provide innovative job training to the workforce in emerging technologies and high growth areas to foster economic prosperity in the region

Priority Rank:
7
Originating Entity:
EDCT
Actions/Activities
  • 7.2.a1 - Establish a National Nanotechnology Collaborative

    Establish a 501(c)(3) National Nanotechnology Collaborative that establishes for the first time in the nation a national skills standards for Nanotechnology Technicians that will be an extension of SBCCD.

    Start Date:
    07/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    EDCT Executive Director, ATTC Assistant Director
    Originating Entity:
    EDCT
Details
17.1 19 Efficient Recruitment and Hiring

This goal and objective is ongoing to improve HR employment services.

Start Date:
07/01/2014
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
Institutional
Originating Entity:
Human Resources
Goal

17 - Efficiently recruiting and hiring qualified individuals.

Priority Rank:
19
Originating Entity:
Human Resources
Resource Requests
  • 17.1.r1 - Human Resources Information System (HRIS)
    Description

    Purchase of a Human Resources Information System (HRIS).

    Rationale

    The purchase of the Human Resources Information System (HRIS) will greatly improve the HR department's operations and it will provide a system that will integrate with Fiscal Services.  And the Human Resources Department will be working solely with one system as opposed to multiple systems.

    Resource Type:
    One-time
    Expenditure Category:
    Software
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $500,000.00/$0.00
Details
36.1 20 Furniture & Equipment Safety for Earthquake Preparedness
Start Date:
01/01/2012
End Date:
06/30/2014
Responsible Person:
Facilities Director
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Facilities
Goal

36 - Improve Safety

Priority Rank:
31
Originating Entity:
Facilities
Actions/Activities
  • 36.1.a1 - District Sites Strapping Project

    Furniture and equipment strapping/bracing to prevent being displaced during a seismic event.  Update: This project was begun during FY13 and will be ongoing.  During FY 14, Facilities staff evaluated the most "in need" areas and applied bracing.  Project will continue with the lower prioritiy areas.

    Start Date:
    01/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Facilities Director
    Originating Entity:
    Facilities
Details
1.1 21 Improve Purchasing and Contract Processes

Seek and advocate for additional and expanded efficiencies with developing and processing contracts at the Colleges' and District's departments. This is an on-going objective - activities will be updated as needed.

Start Date:
04/16/2010
End Date:
06/30/2014
Responsible Person:
Project Analyst
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Business Services
Goal

1 - Streamline procurement processes and procedures

Seek and advocate for additional and expanded efficiencies in processing contracts, approving and processing purchase requisitions, and delivering materials and goods to departments.

Priority Rank:
18
Originating Entity:
Business Services
Actions/Activities
  • 1.1.a1 - Use Scanning Software (ImageNow) to catalog Certificates of Insurance

    Imaging documents such as certificates of insurance will create efficiencies in the department.

    Start Date:
    01/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    V Diggle
    Originating Entity:
    Business Services
  • 1.1.a2 - Evalute using "non-wet" signatures on legal documents

    Need to research potential of using "non-wet" signatures on legal document (e.g contracts).  This will create efficiencies in the department.

    Start Date:
    01/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    V Diggle
    Originating Entity:
    Business Services
Resource Requests
  • 1.1.r1 - Purchasing Technician
    Description

    A Purchasing Technician position will assist the Business Services and Purchasing Department with appropriate duties.

    Rationale

    A significant increase in bond-funded construction, KVCR activities, grant-funded program and enrollment growth over the last two decades has not been matched with an increase in the number of positions within the procurement function causing these positions to produce more with fewer resources. The Purchasing Technician position will allow for cross training and provide for a necessary safety net in the event of increased workload, or if the incumbents are on leave (includes purchasing, contracts, and warehouse). Another vital area not receiving adequate attention that would be covered by this position is fixed asset management. Increased efficiencies will create immediate savings and cost-efficiencies throughout the Colleges and District. Some listed duties have been delegated to a federal work/study student position, whose hours can be unreliable due to class schedules and whose duties should be delegated to another classified employee. Savings are estimations of the District-wide general and categorical funds lost annually to late payment fees, legal fees, and errors caused by the procurement workload being greater than the available positions.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Business Services
    First Year Cost/Savings:
    $45,000.00/$40,000.00
    Second Year Cost/Savings:
    $45,000.00/$40,000.00
    Third Year Cost/Savings:
    $45,000.00/$40,000.00
Details
13.1 22 Understand and develop programs to meet the workforce development needs of employers in the region.
Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Workforce Development Director
Strategic Direction:
1. Institutional Effectiveness
Impact Type:
District
Originating Entity:
EDCT
Goal

13 - Offer customized training solutions that meet the human capital development needs of regional employers.

Priority Rank:
13
Originating Entity:
EDCT
Actions/Activities
  • 13.1.a1 - Advanced Manufacturing Sector leadership

    Provide leadership in the Desert Regional Consortium's Advanced Manufacturing Sector committee.
     

    Start Date:
    07/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    Workforce Development Director
    Originating Entity:
    EDCT
  • 13.1.a2 - Inland Empire Manufacturers Council membership

    Manitain active membership in the Inland Empire Manufacturers Council.  Support activities of the council and participate in the annual Manfacturer's summit through sponsorship and support.

    Start Date:
    07/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    Workforce Development Director
    Originating Entity:
    EDCT
  • 13.1.a3 - Green and Clean Energy Technology

    Provide a wide variety of training in Green Technologies and  Clean Energy technology occupational areas as needed by the community.

    Start Date:
    07/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    Workforce Development Director
    Originating Entity:
    EDCT
Details
17.2 23 Develop a Mentoring Program for New Hires

Mentoring program was developed.  Implementation of the program ongoing.

Start Date:
07/01/2014
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Human Resources
Goal

17 - Efficiently recruiting and hiring qualified individuals.

Priority Rank:
19
Originating Entity:
Human Resources
Details
21.1 24 Integrate online student services into DE and traditional courses

Further the services required to support DE courses in keeping with the quality afforded to face-to-face and campus programs

Start Date:
04/01/2011
End Date:
12/31/2014
Responsible Person:
Trelisa R. Glazatov
Strategic Direction:
2. Learning Centered Institution for Student Access, Retention and Success
Impact Type:
District
Originating Entity:
Distance Education
Goal

21 - Provide infrastructure to support DE courses and services

Infrastructure, with funded replacement cycles, will be in place to allow constituents access to DE and campus information through computer based websites and application as well as mobile computing.

Priority Rank:
15
Originating Entity:
Distance Education
Actions/Activities
  • 21.1.a1 - Research best practice regarding online student services

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
  • 21.1.a2 - Identify & prioritize student service areas

    Identify & prioritize student service areas to augment with online technology

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
  • 21.1.a3 - Develop online student services plan for DE component

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
Details
13.2 25 Market customized training and professional development programs to the community through various outreach efforts, community events, presentations at events and to the businesses

Host public events and attract businesses and general public to the PDC and ATTC; participate in community and regional events; make presentations at public events and conferences locally, regionally and statewide; advertise programs through the media; increase media coverage through newspaper, radio, television, and press releases for all programs; send bulk mailing for target populations.

Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Executive Director, Director and Assistant Director of Applied Technologies Training, Workforce Development Director, and Manager of Logistics Technology
Strategic Direction:
1. Institutional Effectiveness
Impact Type:
District
Originating Entity:
EDCT
Goal

13 - Offer customized training solutions that meet the human capital development needs of regional employers.

Priority Rank:
13
Originating Entity:
EDCT
Resource Requests
  • 13.2.r1 - Marketing and outreach
    Description

    As a self-supporting entity, we do not receive any funds from the District to do marketing and outreach to the region. EDCT needs some seed money to aggressively promote our services.
     

    Rationale

    EDCT has to build awareness about its programs and services in the community through aggressive marketing and outreach.

    Resource Type:
    One-time
    Expenditure Category:
    Services
    Originating Entity:
    EDCT
    First Year Cost/Savings:
    $10,000.00/$0.00
Details
15.1 26 Hire an Accounting Manager
Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Jose F. Torres
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Accounting
Goal

15 - The Accounting Department is Fully Staffed

Priority Rank:
23
Originating Entity:
Accounting
Details
20.1 27 Reduce the number of worker's compensation claims files

This is an ongoing goal and objective to promote safety awareness and trainings.

Start Date:
07/01/2014
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Human Resources
Goal

20 - Ensure a safe and healthy working environment

Priority Rank:
24
Originating Entity:
Human Resources
Details
29.1 28 Continue to maintain four color press through annual maintenance and service.

Upgrade printing capabilities by acquiring a four color press. (In place October 2010)
Upgrade equipment in Quick Copy
Upgrade on demand color requests.
 

Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Dennis Winters
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
Institutional
Originating Entity:
Printing Services
Goal

29 - To support students through faculty and staff with their printing and graphic needs.

- To support the students through faculty and staff
- Provide faculty and staff with professional results and printing assistance
- Continue to work towards outstanding quality and excellent customer service
- Maintain an efficient and cost effective production schedule
- To afford a multitude of resources to enable effective communication between the
District, students and community

Priority Rank:
21
Originating Entity:
Printing Services
Resource Requests
  • 29.1.r1 - Ryobi 524
    Description

    Secure funding to continue servicing and maintaining the Ryobi 524 four color press

    Rationale

    In order to provide superior service the equipment must function properly.

    Resource Type:
    Ongoing
    Expenditure Category:
    Services
    Originating Entity:
    Printing Services
    First Year Cost/Savings:
    $18,000.00/$0.00
    Second Year Cost/Savings:
    $20,000.00/$0.00
    Third Year Cost/Savings:
    $22,000.00/$0.00
Details
23.1 29 Enhance District-wide dissemination of information regarding EDCT's mission, value and training programs

Publish a quarterly Newsletter to communicate information pertaining to EDCT; offer awareness building events and activities to make SBCCD's internal community aware of EDCT's mission, vision, and breadth of offerings.

Start Date:
07/01/2012
End Date:
06/30/2014
Responsible Person:
Executive Director of Economic Development and Corporate Training Division
Strategic Direction:
1. Institutional Effectiveness
Impact Type:
District
Originating Entity:
EDCT
Goal

23 - Build awareness about EDCT's mission and program offerings among the District employees

The findings of a survey conducted by the District Strategic Planning Committee on Marketing and Outreach indicated that some of the respondents did not understand the role, value, and the breadth of offerings of EDCT. Therefore, the District community must be made aware of the mission, value, and breadth of offerings of EDCT

Priority Rank:
25
Originating Entity:
EDCT
Resource Requests
  • 23.1.r1 - Electronic publishing and e-mailing
    Description

    A quarterly Newsletter should be published
     

    Rationale

    In order to change the lack of awareness of District employees about EDCT mission, value and breadth of offerings as identified by the DSP Marketing and Outreach survey, EDCT needs to have a quarterly informational Newsletter published electronically.

    Resource Type:
    Ongoing
    Expenditure Category:
    Services
    Originating Entity:
    EDCT
    First Year Cost/Savings:
    $2,000.00/$0.00
    Second Year Cost/Savings:
    $2,000.00/$0.00
    Third Year Cost/Savings:
    $2,000.00/$0.00
Details
28.1 30 Board Policies and Administrative Procedures
Start Date:
07/01/2014
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources & Employee Relations
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Human Resources
Goal

28 - Human Resources Policies and Procedures

Priority Rank:
27
Originating Entity:
Human Resources
Details
30.1 31 Provide promotional safety resources for the campus/district communities.
Start Date:
03/01/2013
End Date:
03/01/2014
Responsible Person:
Whitney Fields
Strategic Direction:
1. Institutional Effectiveness
Impact Type:
District
Originating Entity:
Environmental Health & Safety
Goal

30 - Provide promotional safety resources for the campus/district communities.

Priority Rank:
28
Originating Entity:
Environmental Health & Safety
Resource Requests
  • 30.1.r1 - Promotional Resources
    Description

    Provide additional funding for promotional resources and contract services for specialized safety training that would be beneficial to the campus communities, inclusive of safety, risk and emergency preparedness training.

    Rationale

    These fundamental resources would provide the SBBCD communities with increase awareness in safety/emergency preparedness/risk policies, programs and procedures and the training they would need to be an asset to the organization.

    Resource Type:
    Ongoing
    Expenditure Category:
    Services
    Originating Entity:
    Environmental Health & Safety
    First Year Cost/Savings:
    $2,500.00/$0.00
    Second Year Cost/Savings:
    $2,700.00/$0.00
Details
33.1 32 Improve helpdesk services through increased usage of online and self-help resources.
Start Date:
03/01/2013
End Date:
03/01/2015
Responsible Person:
Director and Operational Staff
Strategic Direction:
1. Institutional Effectiveness
Impact Type:
District
Originating Entity:
Administrative Applications
Goal

33 - Operations: Self Sufficient User Community

Priority Rank:
30
Originating Entity:
Administrative Applications
Actions/Activities
  • 33.1.a1 - Create ‘Training Resource’ wiki website

    Using our existing SharePoint solution for a district wiki (http://wiki.sbccd.org), create a sub-wiki specifically for 'Training Resources'. This wiki will server as a go-to website that provides multiple methods of training resources.

    Start Date:
    03/01/2013
    End Date:
    04/01/2013
    Responsible Person:
    Director and Web Developer
    Originating Entity:
    Administrative Applications
  • 33.1.a2 - Determine ‘Training Resource’ wiki entry standards

    With the main 'Training Resources' wiki (http://wiki.sbccd.org/TrainingResources/) created, proper entry standards need to be decided, so resources can be populated in the wiki.

    Start Date:
    04/01/2013
    End Date:
    05/01/2013
    Responsible Person:
    Director and Operational Staff
    Originating Entity:
    Administrative Applications
  • 33.1.a3 - Populate ‘Training Resource’ wiki

    With the wiki available, and entry standards decided, staff must now being to create and/or populate the resources in the wiki.

    Start Date:
    05/01/2013
    End Date:
    03/01/2014
    Responsible Person:
    Director and Operational Staff
    Originating Entity:
    Administrative Applications
  • 33.1.a4 - Development Marketing/Training Campagin

    Development the marketing materials and processes to notify users about and how to use the self-help services (wiki, helpdesk portal, etc.)

    Responsible Person:
    Director and Operational Staff
    Originating Entity:
    Administrative Applications
Resource Requests
  • 33.1.r1 - Software Budget
    Description

    Our plan is to use our existing 'Microsoft Sharepoint' portal software for the main wiki implementation, and will try to use as many existing or free tools in managing the training resource. However, it is expected that some software will be necessary to optimize resource creation (video trainings, walkthroughs, etc).

    Rationale

    The district already pays for existing software (Microsoft Sharepoint, Microsoft Office, Adobe Acrobat, Camtasia, etc); however, some of these software is license limited and will require additional licenses for Administrative Application Systems staff to utilize.

    Resource Type:
    Ongoing
    Expenditure Category:
    Software
    Originating Entity:
    Administrative Applications
    First Year Cost/Savings:
    $50,000.00/$0.00
    Second Year Cost/Savings:
    $5,000.00/$0.00
    Third Year Cost/Savings:
    $5,000.00/$0.00
  • 33.1.r2 - Training Budget
    Description

    Some staff will be using software for the first time, and will need to be trained to utilize the software to its fullest in providing content to the Training Resource wiki.

    Rationale

    Providing training on newly purchased software, will allow staff to fully utilize the software in providing users with the best training resource content.

    Resource Type:
    One-time
    Expenditure Category:
    Personnel
    Originating Entity:
    Administrative Applications
    First Year Cost/Savings:
    $10,000.00/$0.00
Details
25.1 33 Identify potential services that can meet the DE constituents' needs

Start Date:
04/01/2013
End Date:
04/18/2014
Responsible Person:
Trelisa R. Glazatov
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Distance Education
Goal

25 - Expand DE services offerings

Develop prioritize list of potential services and technology that DE may offer at the district and campus levels and to support DE constituents.

Priority Rank:
26
Originating Entity:
Distance Education
Actions/Activities
  • 25.1.a1 - Survey

    Survey all constituencies on types of training and technologies they perceive they need.

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
Details
31.1 34 Conduct a Training Needs Assessment

Develop and conduct a training needs assessment through SNAP to determine the kinds/types of trainings needed by mangers and classified employees.  Work with Research & Planning Department to develop the assessment tool.

Start Date:
07/01/2014
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Human Resources
Goal

31 - Enhance the District's Training Program

Priority Rank:
29
Originating Entity:
Human Resources
Details
32.1 35 Improve set-up procedures
Start Date:
07/01/2010
End Date:
06/30/2014
Responsible Person:
Steve Sutorus
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Facilities
Goal

32 - Efficiently communicate Facilities processes and procedures

Priority Rank:
17
Originating Entity:
Facilities
Actions/Activities
  • 32.1.a1 - Evaluate alternative means of requesting set-ups

    Evaluate alternative means of requesting set-ups. This activity is on-going.

    Start Date:
    07/01/2010
    End Date:
    06/30/2014
    Responsible Person:
    Sutorus
    Originating Entity:
    Facilities
  • 32.1.a2 - Promote event set-up forms

    Promote event set-up forms; this activity is on-going.  The majority of set-up are routine acitivites (e.g. Inland Action Meeting) and an email notification system is currently being used with success.

    Start Date:
    07/01/2010
    End Date:
    06/30/2014
    Responsible Person:
    Sutorus
    Originating Entity:
    Facilities
Details
1.2 36 Improve Requisition Process

Seek and advocate for additional and improved efficiencies in the processing and approval of purchase requisitions. As the result of the December 2011 Business Process Analysis (BPA), it was identified that the campuses' PR approval layers were excessive and that a need to cut down on the number of layers was needed.  Perceptions were expressed in the March 2010 District Services Survey which stated that requisition processing is exceptionally delayed and slow. A statistical analysis of Requisition approvals this fiscal year shows this perception may be based on end users' experiences with outliers rather than the typical process as the typical processing time for Requisitions is two weeks inclusive of weekends and holidays. See attached PR Approval Analysis supporting document; conclusions and methodology are described on page 8 of 10.

Start Date:
04/16/2010
End Date:
06/30/2014
Responsible Person:
Purchasing Agent and Purchasing Technician
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Business Services
Goal

1 - Streamline procurement processes and procedures

Seek and advocate for additional and expanded efficiencies in processing contracts, approving and processing purchase requisitions, and delivering materials and goods to departments.

Priority Rank:
18
Originating Entity:
Business Services
Actions/Activities
  • 1.2.a1 - Train Requisition Approvers/Reduce Approval Layers

    Pro-actively train and continue communications with requisition approvers on their responsibility to approve requisitions within Financial 2000 timely.  As a result of the Business Process Analysis, SBCCD leadership will discuss, and potentially authorize, fewer approval layers.  Purchasing completed its initial review and implementation of streamlined approval paths during FY13 and will continue its analysis into FY14.

    Start Date:
    04/16/2010
    End Date:
    06/30/2014
    Responsible Person:
    Purchasing Agent and Purchasing Technician
    Originating Entity:
    Business Services
  • 1.2.a2 - Procurement Card AP Revision

    Current needs are not met by existing AP.  Piloting of potential solutions has occurred.  Need to gather and evaluate all potential changes to the AP.  Draft of AP revision was completed during FY14.

    Start Date:
    01/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Sutorus
    Originating Entity:
    Business Services
  • 1.2.a3 - Electronic Delivery of POs

    Updating the vendor list with accurate email addresses will allow the department to deliver PO electronically, creating efficiencies.  This activity will be even more effective with full ImageNow capabilities.  During FY14, will continue to evaluate this activity with the expectation that an eventual ERP will be introduced.

    Start Date:
    01/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    J Flores
    Originating Entity:
    Business Services
Details
31.2 37 Develop a training program for managers and classified employees.

Develop a training program based on the results of the Training Needs Assessment.

Start Date:
07/01/2014
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Human Resources
Goal

31 - Enhance the District's Training Program

Priority Rank:
29
Originating Entity:
Human Resources
Details
33.2 38 Improve effective written and verbal communication with users.
Start Date:
03/01/2013
End Date:
03/01/2015
Responsible Person:
Director and Operational Staff
Strategic Direction:
1. Institutional Effectiveness
Impact Type:
District
Originating Entity:
Administrative Applications
Goal

33 - Operations: Self Sufficient User Community

Priority Rank:
30
Originating Entity:
Administrative Applications
Actions/Activities
  • 33.2.a1 - Create ‘Feedback’ survey interface

    The infrastructure to support 'Feedback' surveys, needs to be created for online feedback.

    Start Date:
    03/01/2013
    End Date:
    06/01/2013
    Responsible Person:
    Director and Web Developer
    Originating Entity:
    Administrative Applications
  • 33.2.a2 - Implement ‘feedback’ links in employee’s e-mail signatures

    With the infrastructure ready, staff will need to update their e-mail signatures with the standard phrase and link for user feedback.

    Start Date:
    06/01/2013
    End Date:
    03/01/2014
    Responsible Person:
    Director and Staff
    Originating Entity:
    Administrative Applications
  • 33.2.a3 - Implement ‘feedback’ links in helpdesk e-mail signatures.

    With the infrastructure ready, staff will need to update their e-mail signatures with the standard phrase and link for user feedback.

    Start Date:
    06/01/2013
    End Date:
    03/01/2014
    Responsible Person:
    Director, Technical and Operational Staff.
    Originating Entity:
    Administrative Applications
Details
15.2 39 Hire a Payroll Accountant
Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Jose F. Torres
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
Department
Originating Entity:
Accounting
Goal

15 - The Accounting Department is Fully Staffed

Priority Rank:
23
Originating Entity:
Accounting
Details
25.2 40 Integrate technology that support DE strategic vision

Start Date:
04/01/2013
End Date:
04/17/2015
Responsible Person:
Trelisa R. Glazatov
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Distance Education
Goal

25 - Expand DE services offerings

Develop prioritize list of potential services and technology that DE may offer at the district and campus levels and to support DE constituents.

Priority Rank:
26
Originating Entity:
Distance Education
Actions/Activities
  • 25.2.a1 - Research emerging technology

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
  • 25.2.a2 - Identify and recommend feasible technology to implement on campuses/district

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
  • 25.2.a3 - Develop timeline to complete integration of agreed upon technology

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
Details
31.3 41 Develop a training evaluation tool.

Develop an evaluation tool for feedback of trainings.

Start Date:
07/01/2014
End Date:
01/31/2015
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
Department
Originating Entity:
Human Resources
Goal

31 - Enhance the District's Training Program

Priority Rank:
29
Originating Entity:
Human Resources
Details
20.2 42 Develop a Health and Wellness Program

Health & Wellness program currently being developed.

Start Date:
07/01/2014
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Human Resources
Goal

20 - Ensure a safe and healthy working environment

Priority Rank:
24
Originating Entity:
Human Resources
Details
34.1 43 To attain contract services that will provide effective resources to support the current EH&S single staff member.
Start Date:
06/30/2014
End Date:
06/30/2017
Responsible Person:
Whitney Fields
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Environmental Health & Safety
Goal

34 - Attain risk control contract services that will continue to provide effective support for a single EH&S staff member.

Priority Rank:
34
Originating Entity:
Environmental Health & Safety
Details
35.1 44 Train staff on Project Management Methodologies
Start Date:
03/01/2013
End Date:
03/01/2015
Responsible Person:
Director and Staff
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
Department
Originating Entity:
Administrative Applications
Goal

35 - Special Projects: Timely and Accurate Project Implementations

Priority Rank:
33
Originating Entity:
Administrative Applications
Actions/Activities
  • 35.1.a1 - Determine staff that needs training.

    We need to make sure our teams have the necessary skills for project management. At least, team leaders need to be trained on the project management methodologies, so they can manage projects under there team unit. However, the following positions have already been identified, but could change:

    Senior Programmer / Analyst (Mike Tran)
    Senior Programmer / Analyst (Joyce Bond)
    Senior Programmer / Analyst (Vacant 1)
    Senior Programmer / Analyst (Vacant 2)
    System Analyst (Vacant 1)

    The following team members have already taken the training:

    Senior Programmer / Analyst (Cory Brady)
    System Analyst (Arlene McGowan)

    Start Date:
    03/01/2013
    End Date:
    05/01/2013
    Responsible Person:
    Director and Staff
    Originating Entity:
    Administrative Applications
  • 35.1.a2 - Schedule Training

    With identified staff, a vendor and training schedule needs to be determined and then training taken.

    Start Date:
    05/01/2013
    End Date:
    03/01/2014
    Responsible Person:
    Staff
    Originating Entity:
    Administrative Applications
Resource Requests
  • 35.1.r1 - Training Budget
    Description

    We need to make sure our teams have the necessary skills for project management. At least, team leaders need to be trained on the project management methodologies, so they can manage projects under there team unit. However, the following positions have already been identified, but could change:

    • Senior Programmer / Analyst (Mike Tran)
    • Senior Programmer / Analyst (Vacant 1)
    • Senior Programmer / Analyst (Vacant 2)
    • System Analyst (Vacant 1)

    The following team members would benfit from the training, but aren't required:

    • Data Analyst (Dianna Jones)
    • User Liaision (DyAnn Walter)
    • User Liaision (Carol Hannon)

    The following team members have already taken the training:

    • Senior Programmer / Analyst (Cory Brady)
    • System Analyst (Arlene McGowan)
    • Senior Programmer / Analyst (Joyce Bond) - (Currently registered to take training.)
    Rationale

    For team leaders to properly manage projects and tasks that their team has been assigned, and for team members understand the processes, users will need the training necessary to understand project management methodologies. Without this knowledge, project prioritization and project timeliness will not be possible.

    Resource Type:
    One-time
    Expenditure Category:
    Personnel
    Originating Entity:
    Administrative Applications
    First Year Cost/Savings:
    $20,000.00/$0.00
Details
28.2 45 Human Resources Standard Operating Procedures Manual

The only cost associated with this objective is the printing cost of approximately $2,000.00

Start Date:
07/01/2014
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
Department
Originating Entity:
Human Resources
Goal

28 - Human Resources Policies and Procedures

Priority Rank:
27
Originating Entity:
Human Resources
Resource Requests
  • 28.2.r1 - Procedures Manual and Employee Handbook
    Description

    Printing costs for the Standard Operating Procedures Manual and Employee Handbook.

    Rationale

    In order to distribute the Standard Operating Procedures Manual and Employee Handbook, printing cost will be incurred.

    Resource Type:
    Ongoing
    Expenditure Category:
    Supplies
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $5,000.00/$0.00
    Second Year Cost/Savings:
    $1,500.00/$3,500.00
    Third Year Cost/Savings:
    $750.00/$4,250.00
Details
35.2 46 Review ‘Project Prioritization’ process to maximize available resources.
Start Date:
08/01/2013
End Date:
03/01/2016
Responsible Person:
Director, Staff and Users
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Administrative Applications
Goal

35 - Special Projects: Timely and Accurate Project Implementations

Priority Rank:
33
Originating Entity:
Administrative Applications
Actions/Activities
  • 35.2.a1 - Review ‘Project Prioritization’ processes

    After each project prioritization cycle or at least annually, the process should be reviewed and updates made to increase productivity in processing requsted projects.

    Start Date:
    03/01/2013
    End Date:
    03/01/2016
    Responsible Person:
    Director, Staff and Users
    Originating Entity:
    Administrative Applications
  • 35.2.a2 - Update ‘Project Prioritization’ processes.

    With the recommendations from the review, the 'project prioritization' process and documentation will need to be updated and implemented.

    Start Date:
    03/01/2013
    End Date:
    03/01/2016
    Responsible Person:
    Director
    Originating Entity:
    Administrative Applications
Details
41.1 47 Evaluate pooling District-wide M&O resources
Start Date:
05/03/2010
End Date:
06/30/2014
Responsible Person:
Steve Sutorus
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Facilities
Goal

41 - Improve responsiveness to M&O needs

Priority Rank:
37
Originating Entity:
Facilities
Details
8.1 48 Evaluate parking lot lighting
Start Date:
07/01/2012
End Date:
06/30/2014
Responsible Person:
Sutorus
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Facilities
Goal

8 - Evaluate energy efficiency projects

Priority Rank:
38
Originating Entity:
Facilities
Actions/Activities
  • 8.1.a1 - Evaluate proposals for energy efficiency in parking lots

    Facilities has begun evaluating proposals to lessen the demand for electricity during non-working hours (10:30 pm - 3:30 am).  Current proposals range from rewiring all lot poles to hooking up a timer/dimmer to exisiting equipment.

    Start Date:
    07/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Sutorus
    Originating Entity:
    Facilities
Resource Requests
  • 8.1.r1 - Installation of electricity savings apparati
    Description

    Installation of electricity savings apparati for District Office parking lot proposals.

    Rationale

    Electricity expenses could be lessened during non-work hours.

    Resource Type:
    One-time
    Expenditure Category:
    Supplies
    Originating Entity:
    Facilities
    First Year Cost/Savings:
    $50,000.00/$4,500.00
    Second Year Cost/Savings:
    $0.00/$4,500.00
    Third Year Cost/Savings:
    $0.00/$4,500.00
  • 8.1.r2 - Elimination of District Position - Energy Administrator
    Description

    The Energy Administrator position has been eliminated in lieu of a contracted service.

    Rationale

    This activity can be provided more efficiently via a contracted service.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Facilities
    First Year Cost/Savings:
    $0.00/$44,125.00
    Second Year Cost/Savings:
    $0.00/$105,900.00
    Third Year Cost/Savings:
    $0.00/$105,900.00
Details
28.3 49 Develop Employee Handbook

Draft handbook for managers, classifieds and short-term/hourly.

Start Date:
07/01/2014
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Human Resources
Goal

28 - Human Resources Policies and Procedures

Priority Rank:
27
Originating Entity:
Human Resources
Details
37.1 50 Identify training opportunities for DE Faculty and Staff

Start Date:
08/01/2013
End Date:
12/31/2014
Responsible Person:
Glen Kuck
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Distance Education
Goal

37 - Faculty/Staff Training

Increase technology skillset to allow DE to introduce more innovative and emerging technologies and training into the educational process

Priority Rank:
35
Originating Entity:
Distance Education
Actions/Activities
  • 37.1.a1 - Survey

    Survey all constituencies on types of training and technologies they perceive they need.

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
  • 37.1.a2 - Create training plan for DE staff

    Create training plan for DE staff

    Start Date:
    01/13/2011
    End Date:
    03/29/2013
    Responsible Person:
    Glen Kuck
    Originating Entity:
    Distance Education
Resource Requests
  • 37.1.r1 - Training Funds
    Description

    Dedicated funds for training of DE staff. Request a budget of $7000 per fiscal year for conference registration/travel, workshnd online training modules to support DE staff development

    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Services
    Originating Entity:
    Distance Education
    First Year Cost/Savings:
    $7,000.00/$0.00
    Second Year Cost/Savings:
    $7,000.00/$0.00
    Third Year Cost/Savings:
    $7,000.00/$0.00
Details
24.1 51 Evaluate the possibility of implementing a Technology that addresses the following objectives:1. Provide tools for financial planning (Multi-year forecasting/What if’s)2. Improve the Position control process3. Provide accessible and timely financial and statistical reports4. Evaluate the possibility of online budgets5. Evaluate the possibility of online budget transfers and adjustments6. If necessary, request approval from Superintendent of Schools
Start Date:
07/01/2013
End Date:
06/30/2015
Responsible Person:
Jose F. Torres
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Accounting
Goal

24 - Evaluate the current budget and financial planning processes and make recommendations to Chancellor’s Cabinet.

Priority Rank:
32
Originating Entity:
Accounting
Resource Requests
  • 24.1.r1 - Financial Planning and Budget Software
    Description

    The costs will be approximately $50,000 for implementation plus $60,000 per year for licensing; however, there is a possibility of additional savings from the Superintendent of Schools contract.

    Rationale

    The District is currently utilizing the Superintendent of Schools County System which is very outdated.  The current budget process is done manually (handwritten) and there is multiple duplication of efforts through out.  In addition, all budget changes and adjustments are also done with a form or excel sheet which needs to be printed and approved by various Management staff.  Furthermore, the County System does not allow for Multi-year projections and reports are not timely and/or complete.

    A new Budgeting/Financial Planning tool can provide the District with the following tools:

    • Multi-Year Budgeting
    • Workflows and Approvals
    • Salary & Benefit Planning (Position Control)
    • Reporting and Auditing
    • "What-if" Scenarios
    • Change Control Management
    • User Defined Dashboards
    • On-line Department Transfer/Adjustments
    • The Preparation of the Budget Will Be Quick and Straight-Forward
    Resource Type:
    Ongoing
    Expenditure Category:
    Software
    Originating Entity:
    Accounting
    First Year Cost/Savings:
    $110,000.00/$0.00
    Second Year Cost/Savings:
    $60,000.00/$0.00
    Third Year Cost/Savings:
    $60,000.00/$0.00
Details
26.1 52 Bring Helpdesk in house

Objective – Work closely with with Helpdesk management to improve response times and expand 1st call resolution options.

Start Date:
02/03/2014
End Date:
06/30/2014
Responsible Person:
Jeremy Sims
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Technical Services
Goal

26 - Establish an effective support system to empower district and college users to effectively report and resolve technology issues.

3. Goal- Establish an effective support system to empower district and college users to effectively report and resolve technology issues.
  

Priority Rank:
39
Originating Entity:
Technical Services
Actions/Activities
  • 26.1.a1 - Investigate staffing levels

    A report needs to be built and ran for faculty and staff tickets #'s over the past year. This will determine if any staff is needed to bring the helpdesk in house.

    Start Date:
    02/10/2014
    End Date:
    04/16/2014
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
Resource Requests
  • 26.1.r1 - Computer Technician
    Description

    Computer technicians may need to be added to support the in house helpdesk

    Rationale

    Answer helpdesk calls

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Technical Services
    First Year Cost/Savings:
    $80,000.00/$0.00
    Second Year Cost/Savings:
    $57,000.00/$0.00
    Third Year Cost/Savings:
    $60,000.00/$0.00
Details
8.2 53 Evaluate HVAC controls and machinery
Start Date:
07/01/2012
End Date:
06/30/2014
Responsible Person:
Sutorus/Diaz
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Facilities
Goal

8 - Evaluate energy efficiency projects

Priority Rank:
38
Originating Entity:
Facilities
Actions/Activities
  • 8.2.a1 - Evaluate performance of current HVAC controls and equipment

    Evaluate performance of current HVAC controls and equipment in an effort to create effieciencies and potentially save money.

    Start Date:
    07/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Sutorus/Diaz
    Originating Entity:
    Facilities
  • 8.2.a2 - Establish and monitor HVAC controls settings

    Establish and monitor HVAC controls settings, evaluate current performance of control and equipment, and service provided by maintenance vendors.

    Start Date:
    07/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Sutorus/Diaz
    Originating Entity:
    Facilities
Details
37.2 54 Develop web-based training modules

Start Date:
04/01/2011
End Date:
12/31/2014
Responsible Person:
Trelisa R. Glazatov
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Distance Education
Goal

37 - Faculty/Staff Training

Increase technology skillset to allow DE to introduce more innovative and emerging technologies and training into the educational process

Priority Rank:
35
Originating Entity:
Distance Education
Actions/Activities
  • 37.2.a1 - Develop web-based tutorials for FAQs
    Start Date:
    04/11/2011
    End Date:
    04/14/2014
    Responsible Person:
    Trelisa Glazatov
    Originating Entity:
    Distance Education
Resource Requests
  • 37.2.r1 - Software
    Description

    Software to create web-based training modules (I.e. Adobe eLearning and Creative Cloud Suite subscriptiosn @ $29/month) Request 2  licenses.

    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Software
    Originating Entity:
    Distance Education
    First Year Cost/Savings:
    $700.00/$0.00
    Second Year Cost/Savings:
    $700.00/$0.00
    Third Year Cost/Savings:
    $700.00/$0.00
  • 37.2.r2 - Hardware
    Description

    Hardware to create web-based training modules - Dedicated computers to use primarily for development and storing of modules.   Cost would include Computer/monitor as well as external hard drive storage.  Request 2 Computers. Computers will be under the District's computer replacement policy. It is not anticipated that any maintenance/updates to the computer will be necessary in years two and three. Thus, there is no year two or three costs.

     

    Rationale
    Resource Type:
    One-time
    Expenditure Category:
    Equipment
    Originating Entity:
    Distance Education
    First Year Cost/Savings:
    $10,000.00/$0.00
Details
38.1 55 Evaluate the possibility of implementing a Technology that addresses the following objectives:1. Evaluate the possibility of online timecards and approvals2. Evaluate the possibility of implementing mandatory direct deposit3. Evaluate the possibility of online check history4. Evaluate the possibility of online W2 history5. Evaluate the possibility of online Employee Portal
Start Date:
03/01/2014
End Date:
06/30/2015
Responsible Person:
Jose F. Torres
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Accounting
Goal

38 - Evaluate the current payroll system and make recommendations to Chancellor’s Cabinet

Priority Rank:
40
Originating Entity:
Accounting
Resource Requests
  • 38.1.r1 - Payroll System
    Description

    The approximate costs will be $10,000 for implementation plus $80,000 per year for licensing; there is a possibility of additional savings from the Superintendent of Schools contract.

    Rationale

    The District is currently utilizing the Superintendent of Schools County System which is very outdated. The current payroll process is cumbersome and there is multiple duplication of efforts through out the District. We have excellent institutional knowledge in the District; however, training a new employee can take a very long time and can be very expensive.  We have multiple software applications that process payroll and keeps track of vacation and sick balances by employee.  However, the application that keeps track of vacation and sick time is a very time consuming process and it is always a month behind.  We have paper documents (work reports) that are submitted to various approval processes.

    A new Payroll tool can provide the District with the following tools:

    • Address payroll tax compliance concerns, save time, and optimize payroll service delivery
    • Manage the entire payroll process via an easy-to-use interface
    • Help ensure that the right payroll tax amounts are withheld and deposited for every employee
    • Empower administrators, managers and workers alike with mobile payroll solutions
    • Access and report on payroll, HR services and time and attendance data using customizable, on-the-fly reporting
    • Anticipate and plan for how regulatory and other changes to both employment and unemployment laws will impact the District
    • Lower the risk, incidence and impacts of fines, penalties, lawsuits and judgments
    • Reduce HR management burdens with self-service features for managers and employees
    • Maintain accurate, up-to-the-minute records on hours worked, overtime status and scheduling
    • Automate time and attendance tracking via a variety of collection methods including web timesheets 
    • Enable employees to fill in time sheets and more – wherever they are – with mobile time management solutions
    • Reduce HR inquiries with employee self-service options for checking hours worked, work schedules and available paid time off
    • Offer workers self-service options for making changes to their healthcare, retirement or other employee benefits selections
    • Get help with recognizing potentially costly mistakes, such as unnecessary healthcare or other employee benefit plans' premium payments
    Resource Type:
    Ongoing
    Expenditure Category:
    Software
    Originating Entity:
    Accounting
    First Year Cost/Savings:
    $90,000.00/$0.00
    Second Year Cost/Savings:
    $80,000.00/$0.00
    Third Year Cost/Savings:
    $80,000.00/$0.00
Details
39.1 56 Improve MIS Error Reporting
Start Date:
03/01/2013
End Date:
03/01/2016
Responsible Person:
Mandate/Reporting Team
Strategic Direction:
1. Institutional Effectiveness
Impact Type:
District
Originating Entity:
Administrative Applications
Goal

39 - Mandates/Reporting: Improve MIS data quality and submission processing time.

Priority Rank:
36
Originating Entity:
Administrative Applications
Actions/Activities
  • 39.1.a1 - Review/identify new and existing error reports

    The team will need to review existing error reports for changes to the changing of submission errors. Also, the team will need to determine any new error reports that need to be created and added to existing processes.

    Start Date:
    03/01/2013
    End Date:
    05/01/2013
    Responsible Person:
    Mandate/Reporting Team
    Originating Entity:
    Administrative Applications
  • 39.1.a2 - Create/modify identified error reports

    Once a list of changes and new reports have been identified, these will need to be prioritized and modified/created.

    Start Date:
    05/01/2013
    End Date:
    03/01/2014
    Responsible Person:
    Mandate/Reporting Team
    Originating Entity:
    Administrative Applications
Details
4.2 57 Create the district security policy

Objective – Review, update and or create the District Security Policy. This will be handled through the district Technical Services DETS Committee.

Start Date:
01/03/2011
End Date:
12/31/2014
Responsible Person:
Jeremy Sims
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Technical Services
Goal

4 - Provide a secure and stable computing environment for the district and colleges.

2. Goal - Provide a secure and stable computing environment for the district and colleges
     

Priority Rank:
3
Originating Entity:
Technical Services
Actions/Activities
  • 4.2.a1 - TESS Technical Services Committee

    The TESS Technical Services Committee has been assigned to write the districts security policy.  

    Start Date:
    09/03/2012
    End Date:
    09/30/2014
    Responsible Person:
    Jeremy SIms
    Originating Entity:
    Technical Services
Details
40.1 58 We will review and update all policies and procedures in order to:1. Clarify guidelines and delineate responsibilities for the Allocation Resource Model2. Clarify guidelines for District Office Assessments3. Update all Accounting related policies and procedures in order to provide clear and consistent procedures for all faculty and staff.4. Update Chart of Accounts structure by eliminating unnecessary fields5. Update Travel requests forms6. Create a schedule for accounts payable checks
Start Date:
03/01/2014
End Date:
06/30/2015
Responsible Person:
Jose F. Torres
Strategic Direction:
1. Institutional Effectiveness
Impact Type:
District
Originating Entity:
Accounting
Goal

40 - To provide clear and consistent policies and procedures to our customers.

Priority Rank:
41
Originating Entity:
Accounting
Details
4.4 59 Upgrade District E-mail System
Start Date:
05/14/2013
End Date:
08/25/2014
Responsible Person:
jsims
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Technical Services
Goal

4 - Provide a secure and stable computing environment for the district and colleges.

2. Goal - Provide a secure and stable computing environment for the district and colleges
     

Priority Rank:
3
Originating Entity:
Technical Services
Actions/Activities
  • 4.4.a1 - Mail Migration

    Create a mail migration plan to move all mailboxes to Microsoft O365. Execute plan.

    Start Date:
    03/31/2014
    End Date:
    07/31/2014
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
Details
42.1 60 Objectives:1. Provide training in e-mail etiquette 2. Provide customer service training3. Continue to provide excel training
Start Date:
03/01/2014
End Date:
06/30/2015
Responsible Person:
Jose F. Torres
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
Department
Originating Entity:
Accounting
Goal

42 - Increase Customer Service and knowledge from the Accounting Department.

Priority Rank:
42
Originating Entity:
Accounting
Resource Requests
  • 42.1.r1 - Training Cost
    Description

    The approximate cost for these 3 trainings will be approximately $4,500 ($1,500 each)

    Rationale

    In order to increase Customer Service, we must empower our staff by providing training in various areas.  The first area of improvement will be to provide and e-mail etiquette class for staff, then we will provide a customer service training (topic to be determined), and finally, we will continue enhancing the staff's excel skills in order to provide better support to the District.

    Resource Type:
    One-time
    Expenditure Category:
    Services
    Originating Entity:
    Accounting
    First Year Cost/Savings:
    $4,500.00/$0.00
Details
4.5 61 Move TESS to a safe working environment
Start Date:
04/01/2013
End Date:
03/31/2014
Responsible Person:
gkuck
Strategic Direction:
3. Resource Management for Efficiency, Effectiveness and Excellence
Impact Type:
District
Originating Entity:
Technical Services
Goal

4 - Provide a secure and stable computing environment for the district and colleges.

2. Goal - Provide a secure and stable computing environment for the district and colleges
     

Priority Rank:
3
Originating Entity:
Technical Services
Actions/Activities
  • 4.5.a1 - Order/install Verizon TLS Circuit(Completed)

    The annex new location will need a verizon TLS circuit ordered to communicate with the rest of SBCCDs networks. 

    Start Date:
    11/01/2013
    End Date:
    02/28/2014
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
  • 4.5.a2 - Move internet Circuit

    The internet circuit for district and annex will need to be moved to the new annex

    Start Date:
    12/01/2013
    End Date:
    05/31/2014
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
  • 4.5.a3 - Install new network

    The new annex location will need a new network. We will be building a network to support the new location

    Start Date:
    02/28/2014
    End Date:
    03/31/2014
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
  • 4.5.a4 - Building Access Control

    Install building access controll system for new annex building

    Start Date:
    12/01/2013
    End Date:
    04/30/2014
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
Details
4.6 62 Improve emergency communications
Start Date:
08/01/2013
End Date:
03/31/2014
Responsible Person:
jsims
Strategic Direction:
1. Institutional Effectiveness
Impact Type:
District
Originating Entity:
Technical Services
Goal

4 - Provide a secure and stable computing environment for the district and colleges.

2. Goal - Provide a secure and stable computing environment for the district and colleges
     

Priority Rank:
3
Originating Entity:
Technical Services
Actions/Activities
  • 4.6.a1 - BBConnect SMS(Completed)

    Blackboard connect will need to reconfigure thier system to notifiy our users via SMS. This will greatly improve message delivery times.

    Start Date:
    09/01/2013
    End Date:
    01/10/2014
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
  • 4.6.a2 - Integrate BBConnect and Informacast

    This integration will allow for BBConnect to send messages to SBCCD desk phones and speakers.

    Start Date:
    09/01/2013
    End Date:
    02/28/2014
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
Details
4.7 63 Improve Telecommunication services
Start Date:
04/01/2013
End Date:
12/31/2014
Responsible Person:
jsims
Strategic Direction:
1. Institutional Effectiveness
Impact Type:
District
Originating Entity:
Technical Services
Goal

4 - Provide a secure and stable computing environment for the district and colleges.

2. Goal - Provide a secure and stable computing environment for the district and colleges
     

Priority Rank:
3
Originating Entity:
Technical Services
Actions/Activities
  • 4.7.a1 - Upgrade phone system(Completed)

    Upgrade the phone system to the current version for improved performance and support.

    Start Date:
    04/01/2013
    End Date:
    11/30/2013
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
  • 4.7.a2 - Implement Cisco Unified Contact Center(UCCX)

    Implementing UCCX will better allow us to serve students in high call volume areas with the use of Automatic Call Distribution

    Start Date:
    12/01/2013
    End Date:
    12/31/2015
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
  • 4.7.a3 - Upgrade Voicemail System(Completed)

    Upgrade the current voicemail system to provide better voicemail services and support.

    Start Date:
    12/01/2013
    End Date:
    02/28/2014
    Responsible Person:
    jsims
    Originating Entity:
    Technical Services
Details