Plans for District Police Department >> 2013 - 2014 District Police Department District Program Review

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2013 - 2014 District Police Department District Program Review
Krysten Newbury
Krysten Newbury

Version: 24
Group: 2013 - 2014
Type: District Program Review
Last Modified On: 2/18/2014 9:32:10 AM
Last Modified By: Krysten Newbury
State: Submitted (Finalized)
State By: Krysten Newbury

Instructions

1. Mission

  1. Assume the reader knows nothing about your unit. Please describe concisely its mission.

The SBCCD Police Department, in concert with the Board of Trustees, is committed to providing a safe and secure learning environment for all students and employees. This will be accomplished through a cooperative and coordinated effort involving all departments and the SBCCD employees, law enforcement agencies and the community. 

2. Description

  1. Please describe concisely the following characteristics of your unit. Feel free to use both narrative and quantitative information.
    1. Purpose
    2. Functions or services
    3. Clientele(s)
    4. Value of your services to the clientele(s), the Colleges, and the District
    5. Organizational structure and number of personnel by function
    6. Annual budget by object code for the last three years
    7. Hours of operation, location, and other pertinent service characteristics
    8. Significant changes, if any, since the last program review

i. Purpose

The purpose of the police department is to provide and maintain a safe learning/working environment for all students and staff.

ii. Functions or Services

Provide professional twenty-four hour protection which includes patrolling the CHC/Valley campus and all District facilities. During peak hours we provide foot, bicycle, vehicle and golf-cart patrols for the District.  We respond to, and investigate, criminal activity and calls for service.  We participate in crime prevention programs, enforce parking and all traffic violations, and maintain criminal statistics.  

iii. Clientele(s)

We serve the entire District community, and visitors to all District facilities. 

iv. Value of your services to the clientele(s), the Colleges, and the District

We provide a safe working and learning environment. 

v. Current Organizational structure and number of personnel by function
 

1 - Chief of Police

2 - Sergeants

4 - Police Officers

9 - Security Officers

1 - Dispatch Clerk

1 - Administrative Secretary

1 - Emergency Manager

vi. Annual budget by object code for the last three years
 

The annual budget by object code is attached.

vii. Hours of operation, location, and other pertinent service characteristics
 

SBCCD Police Department operates 24 hours a day, 7 days a week.  We are located in the Campus Center, Room 100, at Valley College, and in the LADM Building, Room 153, at Crafton Hills College.  Office hours are 8am-5pm, Monday through Friday.    

viii. Significant changes, if any, since the last program review
 

Department was reorganized and elimated the following positions:

Lieutenant 

2 Police Officers

2 Campus Security Officers   

3. Outcomes and Other Measures of Effectiveness

  1. Identify at least one essential measure of effectiveness for each major operation of the unit. (See Effectiveness Measurement Guidelines and Examples.)
  2. Include at least one baseline measure or measure of progress on a well-defined outcome.
  3. Include at least one measure showing effectiveness in responding to the Colleges’ needs.
  4. For each measure, identify the assessment method you used.
  5. Please summarize the results of the measures you have applied. If results showing trends over time are available, please report them.

1. Protection of the students and staff.

  • Measure - The number of crimes reported
  • Assessment method - Monitor the weekly crime rate. Target is to reduce the number of crimes reported per week.

2. Protection of property and parked vehicles.

  • Measure - The number of vandalisms and thefts reported
  • Assessment method - Monitor the weekly vandalism and theft rate. Target is to reduce the number of thefts and vandalism reported per week.

3. Accurate reporting of crime(s)

  • Measure - Audit by the Department of Justice/State Audit for Clery Reporting
  • Assessment method - Monitor the letters of concern from the Department of Justice. Target is to reduce the letters of concern per audit.

4. Information disseminated to students and staff.

  •  Measure - Program Review Survey
  •  Assessment Method - Monitor satisfaction rating. Target is to improve satisfaction rating on next year's Program Review Survey.

4. External Opportunities and Challenges

  1. Describe any external opportunities that might lead to unit improvement over the next three to five years.
  2. Describe any external challenges (e.g., legal requirements, budgetary constraints) that might limit operations or improvement over the next three to five years.

A.

1.  Availability of State and Federal grants

2.  Funding from private sources 

B.

1.  State budget

2.  Funding cutback

5. Analysis and Evaluation

  1. Analyze the implications of the assessment results and external factors for your unit.
  2. In light of your analysis, what are your unit’s main strengths?
  3. In light of your analysis, what are your unit’s main weaknesses?

a.


According to the program review survey, 74.7% of those who responded were satisfied or very satisfied with their safety on campus. Maintaining the safety of the students, District employees and any others depends on reducing the number of crimes reported. Accurate reporting of crimes and dissemination of information will ensure that everyone is informed.  

b.

1. Willingness of police/security personnel to provide safe campuses with minimal resources.

2. Well trained police department which is now a part of the California POST program.

3. Accommodating to student and staff needs.

4. Furnished officers with the necessary equipment to perform their jobs safely.

5. Accessibility of police web-site containing safety and alert information.

c.

1. Lack of staff/resources.

2. Attracting qualified personnel. 

6. Three-to-Five Year Vision

  1. Describe your unit as you would like it to be three to five years from now.

1. Fully staffed to provide a comfortable level of police/security service for the students and staff.

2. Replacement of old equipment - police vehicles, bicycles, carts, radio system and surveillance cameras.  

7. Impact on the Colleges and the District

  1. Describe the most significant relationships with other District operations and College operations.
    1. What major impact does your unit have on them?
    2. .What major impact do they have on your unit?
  2. How do your mission, vision, and goals contribute to the Board Imperatives and the District and/or College mission, vision, strategic directions, and/or goals?

a.  

Human Resources 

         i. Police Department's major impact on Human Resources:

  • Background investigations
  • Delivery and receipt of confidential personnel reports
  • Security services

         ii. Human Resources's major impact on Police Department:

  • Facilitates the recruitment, hiring, discipline and termination process 

 

Student Services

          i. Police Department's major impact on Student Services:

  • Reporting of student behavior and security services

b. 

It is a policy of the Board of Trustees for the San Bernardino Community College District to protect members of the entire college community and the property of the District. In accordance with this policy, the District maintains a Police Department 24 hours a day, 7 days a week. The officers are sworn and duly Commissioned Police Officers of the State of California as defined in section 830.32 of the Penal Code and 72330 of the California Education Code and authority extends to anywhere within the state.

 


 

8. Other Pertinent Information

  1. Include here any other information you regard as necessary for a full understanding of your unit.

District police officers are sworn and duly Commissioned Police Officers of the State of California as defined in section 830.32 of the Penal Code and 72330 of the California Education Code and authority extends to anywhere within the state. Officers are mandated to participate in on-going professional training to maintain proficiency and comply with the California State standards. The police employees in our unit have undergone an extensive professional background investigation required by the State of California Peace Officers Standards and Training Commission.  Campus Security Officers receive manadated 24 hour state training in campus enforcement.

9. Goals, Objectives, Action Plans, and Resource Requests

  1. Goals (with priority rank) over the next three years
  2. Objectives (with priority rank) under each Goal
  3. Principal Activities under each Objective, if available
  4. Timeline for completion of each Activity or Objective
  5. Person responsible for ensuring completion of each Activity or Objective
  6. Progress on or achievement of a given Goal or Objective does not necessarily require additional resources. For Goals and Objectives that do require resources, enter the following information:
    1. Resources required to achieve Goals and Objectives over the next three years, with description and rationale for each
    2. Identification of associated Goals or Objectives
    3. Type of Resource
      1. Expenditure Category
      2. One-time/Ongoing
    4. Estimated annual cost (or savings) for the next three years
  • 1 - Goal - Dispatch Services
    Priority Rank:
    1
    Objectives:
    • 1.1 - Objective - Decrease Cost of Dispatch Services and Enhance Officer Safety
      Priority Rank:
      1
      Start Date:
      07/01/2013
      End Date:
      06/30/2014
      Responsible Person:
      Chief of Police
      Strategic Direction:
      3. Resource Management for Efficiency, Effectiveness and Excellence
      Impact Type:
      District
      Resource Requests:
      • 1.1.r1 - Cost Savings
        Description
        Rationale

        Initial start up cost of $127,169.00, with future cost of $70,464.00 for an annual savings of $64,866.

        Resource Type:
        Ongoing
        Expenditure Category:
        Personnel
        First Year Cost/Savings:
        $127,169.00/$21,161.00
        Second Year Cost/Savings:
        $70,464.00/$77,866.00
        Third Year Cost/Savings:
        $70,464.00/$77,866.00
      Actions/Activities:
      • 1.1.a1 - Change Dispatch Services

         

        Currently to provide 24/7 dispatching services the District would need to hire a total of 3 dispatchers.  This would equate to a total annual cost, which would include salary and benefits, of $148, 330.  This net cost also incorporates additional funds which are paid to the San Bernardino County Sheriff Department for records access and part time dispatching services.  

        By contracting our dispatching services with Cal State San Bernardino, we would have 24/7 emercgency dispatching servides, which would provide a safer woring envirnoment for our officers; as well as create a safer District envirnoment for the community.  At an estimated start up cost of $127,169, and thereafter costing $70,464.00 per year.  Ultimately the District would save $77,866.00 annually. 

        Start Date:
        07/01/2013
        End Date:
        06/30/2014
        Responsible Person:
        Chief of Police
  • 2 - Goal - Create Middle Management and Investigator Position
    Priority Rank:
    2
    Objectives:
    • 2.1 - Objective - A lieutenants position and investigator position is needed for efficiency.
      Priority Rank:
      2
      Start Date:
      07/01/2013
      End Date:
      06/01/2014
      Responsible Person:
      Chief of Police
      Strategic Direction:
      3. Resource Management for Efficiency, Effectiveness and Excellence
      Impact Type:
      District
      Resource Requests:
      • 2.1.r1 - Lieutenants position
        Description
        Rationale

        Create better efficiency.

        Resource Type:
        Ongoing
        Expenditure Category:
        Personnel
        First Year Cost/Savings:
        $91,020.00/$0.00
        Second Year Cost/Savings:
        $95,568.00/$0.00
        Third Year Cost/Savings:
        $100,344.00/$0.00
      • 2.1.r2 - Investigator position
        Description
        Rationale

        Create better efficiency.

        Resource Type:
        Ongoing
        Expenditure Category:
        Personnel
        First Year Cost/Savings:
        $50,225.00/$0.00
        Second Year Cost/Savings:
        $52,740.00/$0.00
        Third Year Cost/Savings:
        $55,380.00/$0.00
  • 3 - Goal - Purchase new security units
    Priority Rank:
    3
    Objectives:
    • 3.1 - Objective - Purchase 2 hybrid vehicles in support of Chancellor's 'go green' policy.
      Priority Rank:
      3
      Start Date:
      07/01/2013
      End Date:
      06/01/2014
      Responsible Person:
      Chief of Police
      Strategic Direction:
      3. Resource Management for Efficiency, Effectiveness and Excellence
      Impact Type:
      District
      Resource Requests:
      • 3.1.r1 - 2 Toyota Hybrid Vehicles
        Description
        Rationale

        In lineage with the Chancellor's 'go green' policy, 2 new Toyota Hybrid vehicles would be purchased and converted into security units.  With a first year cost of $64,000.00, estimated fuel and maintenance costs would be greatly reduced, allowing for savings of $1500.00 from current outdated security unit.

        Resource Type:
        Ongoing
        Expenditure Category:
        Equipment
        First Year Cost/Savings:
        $64,000.00/$0.00
        Second Year Cost/Savings:
        $2,000.00/$1,500.00
        Third Year Cost/Savings:
        $2,000.00/$1,500.00

10. Progress Report on Last Cycle's Goals, Objectives, and Actions

  1. Estimate progress to date on each of the last cycle’s Goals, Objectives, and Activities.
  2. Any uncompleted Goals, Objectives, and Activities that are still important should appear in the Goals, Objectives, and Action Plans section above.
  • 1 - Goal - Dispatch Services
    Priority Rank:
    1
    Objectives:
    • 1.1 - Objective - Decrease Cost of Dispatch Services
      Priority Rank:
      1
      Original Start Date:
      04/01/2013
      Original End Date:
      06/30/2014
      Revised Start Date:
      07/01/2013
      Revised End Date:
      06/30/2014
      Responsible Person:
      Chief of Police
      Strategic Direction:
      None
      Impact Type:
      -- Pick One --
      Resource Requests:
      • 1.1.r1 - Cost Savings
        Description
        Rationale
        Resource Type:
        Ongoing
        Expenditure Category:
        Personnel
        Funded:
        No
        Funding Source:
        TBD
        First Year Cost/Savings:
        $0.00/$12,295.00
        Second Year Cost/Savings:
        $0.00/$12,295.00
        Third Year Cost/Savings:
        $0.00/$12,295.00
      Actions/Activities:
      • 1.1.a1 - Change Dispatch Services

         

        To provide this same service utilizing 3 dispatchers the annual cost for salary and benefits will be approximately $135,330.   Additionally we will eliminate dispatch services with the San Bernardino County Sheriff''s Department which would save approximately $13,000 for just part time dispatch services.

        By contracting emergency police services with Cal State San Bernardino it would provide 24/7 emergency coverage which would provide a higher/professional level of safety for all police, employees, students, staff and faculty.
         

        Start Date:
        04/01/2013
        End Date:
        06/30/2014
        Responsible Person:
        Chief of Police
        Status Code:
        Work is Planned but not yet firmly scheduled
        Progress Description:

        Filled 1 Dispatcher position. 
         

        Measurements/Documentation of Progress:

        TBD

  • 2 - Goal - Oversight of Facilities
    Priority Rank:
    2
    Objectives:
    • 2.1 - Objective - Add Security Cameras on Both Campuses
      Priority Rank:
      2
      Original Start Date:
      04/01/2013
      Original End Date:
      06/30/2014
      Revised Start Date:
      04/01/2013
      Revised End Date:
      06/30/2014
      Responsible Person:
      Chief of Police
      Strategic Direction:
      None
      Impact Type:
      -- Pick One --
      Status Code:
      Work is Planned but not yet firmly scheduled
      Progress Description:

      TBD

      Resource Requests:
      • 2.1.r1 - Purchase Security Cameras
        Description
        Rationale

        With the addition of security cameras at both campuses, the Police Department will be able to ensure the safety of students, staff and property.
         

        Resource Type:
        One-time
        Expenditure Category:
        Equipment
        Funded:
        No
        Funding Source:
        TBD
        First Year Cost/Savings:
        $25,000.00/$0.00
      • 2.1.r2 - Maintenance & Repair
        Description

        With the purchase of security cameras, we must include annual maintenance and repair cost.

        Rationale

        With the purchase of security cameras, we must include annual maintenance cost and the cost to repair the equipment in the event of malfunction.
         

        Resource Type:
        Ongoing
        Expenditure Category:
        Services
        Funded:
        No
        Funding Source:
        TBD
        First Year Cost/Savings:
        $2,000.00/$0.00
        Second Year Cost/Savings:
        $2,500.00/$0.00
        Third Year Cost/Savings:
        $3,000.00/$0.00
  • 3 - Goal - Improve Perceived Safety
    Priority Rank:
    3
    Objectives:
    • 3.1 - Objective - Increase Staffing
      Priority Rank:
      3
      Original Start Date:
      04/01/2013
      Original End Date:
      06/30/2014
      Revised Start Date:
      07/01/2013
      Revised End Date:
      06/30/2014
      Responsible Person:
      Chief of Police
      Strategic Direction:
      None
      Impact Type:
      -- Pick One --
      Resource Requests:
      • 3.1.r1 - Fill Vacant Positions
        Description

        We need to fill the following positions:

        1 - College Police Officer

        5 - College Security Officers

        1 - Emergency Manager

        Rationale

        In order to ensure the safety of staff, students and property there is a need to increase the coverage of enforcement.  This can only be accomplished with the addition of 1 College Police Officer position and 5 College Security Officer positions.

        Resource Type:
        One-time
        Expenditure Category:
        Personnel
        Funded:
        No
        Funding Source:
        TBD
        First Year Cost/Savings:
        $272,381.00/$329,818.00
        Second Year Cost/Savings:
        $282,780.00/$319,419.00
        Third Year Cost/Savings:
        $293,668.00/$308,531.00
      • 3.1.r2 - Cost to Fill 3 Dispatch Positions
        Description
        Rationale
        Resource Type:
        Ongoing
        Expenditure Category:
        Personnel
        Funded:
        No
        Funding Source:
        TBD
        First Year Cost/Savings:
        $135,330.00/$0.00
        Second Year Cost/Savings:
        $142,096.00/$0.00
        Third Year Cost/Savings:
        $149,200.00/$0.00
      Actions/Activities:
      • 3.1.a1 - Fill 3 Dispatch Positions

        Increasing our inhouse dispatch services will further improve the perceived safety of our campus.

        Start Date:
        04/01/2013
        End Date:
        06/30/2014
        Responsible Person:
        Chief of Police
        Status Code:
        Work is Planned but not yet firmly scheduled
        Progress Description:

        TBD

        Measurements/Documentation of Progress:

        TBD

      • 3.1.a2 - Begin the Hiring Process
        Start Date:
        04/01/2013
        End Date:
        06/30/2014
        Responsible Person:
        Chief of Police
        Status Code:
        Work is Planned but not yet firmly scheduled
        Progress Description:

        TBD

        Measurements/Documentation of Progress:

        TBD

    • 3.2 - Objective - Purchase 2 New Vehicles
      Priority Rank:
      4
      Original Start Date:
      07/01/2013
      Original End Date:
      06/30/2014
      Revised Start Date:
      07/01/2013
      Revised End Date:
      06/30/2014
      Responsible Person:
      Chief of Police
      Strategic Direction:
      None
      Impact Type:
      -- Pick One --
      Status Code:
      Work is Underway
      Progress Description:

      2 vehicles have been purchased and are undergoing additional modifications prior to use.

      Resource Requests:
      • 3.2.r1 - Purchase of Vehicles
        Description
        Rationale

        In order to ensure the safety of staff, students and property, there is a need to increase coverage of enforcement. This is helped by the use of new vehicles.

        Resource Type:
        One-time
        Expenditure Category:
        Equipment
        Funded:
        No
        Funding Source:
        TBD
        First Year Cost/Savings:
        $60,000.00/$0.00
      • 3.2.r2 - Maintenance & Fuel for Vehicles
        Description

        When purchasing new or used vehicles, maintenance cost must be included. Fuel is an ongoing expense.  

        Rationale
        Resource Type:
        Ongoing
        Expenditure Category:
        Services
        Funded:
        No
        Funding Source:
        TBD
        First Year Cost/Savings:
        $15,000.00/$0.00
        Second Year Cost/Savings:
        $17,000.00/$0.00
        Third Year Cost/Savings:
        $19,000.00/$0.00

11. Process and Participants

  1. Describe briefly the main steps of the process that produced this report.
  2. List the name and function of each participant in that process.
  3. Include as many members of the unit as possible in the preparation and/or review of this document. It should not be the product of the manager alone or of a small proportion of unit members.
  4. Describe the plan for future assessment cycles, particularly if not all measures were applied in current cycle.

a. Police Officer assigned to participate in the program review by Sgt. Stills, with input from Police Chief.

b. Pierre Galvez, Interim Police Chief

    Ken Stills, Sergeant

    Rosalind Lee, Administrative Secretary

    Krysten Newbury, Police Officer

c.  Attemp to have more department members participate in the review process.

12. Supporting Documents