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District Police
Pierre Galvez

Version: 20
Group: 2010 - 2011
Type: District Program Review
Last Modified On: 7/18/2011 12:59:22 PM
Last Modified By: Pierre Galvez
State: Submitted (Finalized)
State By: Pierre Galvez

Instructions

1. Mission

  1. Assume the reader knows nothing about your unit. Please describe concisely its mission.

The SBCCD Police Department, in concert with the Board of Trustees, is committed to providing a safe and secure learning environment for all students and employees. This will be accomplished through a cooperative and coordinated effort involving all departments and the SBCCD employees, law enforcement agencies and the community. 

2. Description

  1. Please describe concisely the following characteristics of your unit. Feel free to use both narrative and quantitative information.
    1. Purpose
    2. Functions or services
    3. Clientele(s)
    4. Value of your services to the clientele(s), the Colleges, and the District
    5. Organizational structure and number of personnel by function
    6. Annual budget by object code for the last three years
    7. Hours of operation, location, and other pertinent service characteristics
    8. Significant changes, if any, since the last program review

i. Purpose

The purpose of the police department is to provide and maintain a safe learning/working environment for all students and staff.

 

 ii. Functions or Services

Provide professional twenty-four hour protection which includes patrolling the CHC/Valley campus as well as the districts offices. During peak hours we provide security foot, bicycle, vehicle and golf-cart patrols for the two campuses. The department provides other services such as preparation of crime reports, criminal investigations, calls for service, daily police activity logs, CLERY reports , traffic/parking enforcement, special event assistance and crime prevention. The department is also challenged with the hiring of qualified, competent and professional law enforcement officers to maintain professional service for the district.

 

iii. Clientele(s)

The people we serve are the students and all district employees. By law we are also required to help others (anybody) in need of police protection or services by facilitating efforts with the correct agency. 

 

iv. Value of your services to the clientele(s), the Colleges, and the District

The students and district employees benefit from our services by the department providing a safe and secure learning and working environment. 

 

v.Organizational structure and number of personnel by function
1-Chief of police

1-Lieutenant

2- Sergeants

10 - Police Officers

10 - Security Officers

1- Dispatch Clerk

1- Administrative secretary

 

vi.Annual budget by object code for the last three years
 

The annual budget by object code for the last three years is attached.

 

vii.Hours of operation, location, and other pertinent service characteristics
 

The department has at least 2 patrol officers on duty 24/7. They protect the Valley, Crafton and District complexes to include all other properties owned by the District. The police station is located on the Valley campus next to the Campus Center and there is an additional Crafton office located in the center of the property near the roadway. The office hours for both are 8am-5pm; however, an officer can be reached by phone 24/7.     

 

viii.Significant changes, if any, since the last program review
 

This is the first program review for the department.

3. Outcomes and Other Measures of Effectiveness

  1. Identify at least one essential measure of effectiveness for each major operation of the unit. (See Effectiveness Measurement Guidelines and Examples.)
  2. Include at least one baseline measure or measure of progress on a well-defined outcome.
  3. Include at least one measure showing effectiveness in responding to the Colleges’ needs.
  4. For each measure, identify the assessment method you used.
  5. Please summarize the results of the measures you have applied. If results showing trends over time are available, please report them.

1. Protection of the students and staff.

  • Measure - The number of crimes reported
  • Assessment method - Monitor the weekly crime rate. Target is to reduce the number of crimes reported per week.

2. Protection of property and parked vehicles.

  • Measure - The number of vandalisms and thefts reported
  • Assessment method - Monitor the weekly vandalism and theft rate. Target is to reduce the number thefts and vandalism reported per week.

3. Accurate reporting of crime(s)

  • Measure - Audit by the Department of Justice
  • Assessment method - Monitor the letters of concern from the Department of Justice. Target is to reduce the letters of concern per audit.

4. Information disseminated to students and staff.

  •  Measure - Program Review Survey
  • Assessment Method - Monitor satisfaction rating. Target is to improve satisfaction rating on next year's Program Review Survey.

4. External Opportunities and Challenges

  1. Describe any external opportunities that might lead to unit improvement over the next three to five years.
  2. Describe any external challenges (e.g., legal requirements, budgetary constraints) that might limit operations or improvement over the next three to five years.

A. Describe any external opportunities that might lead to unit improvement over the next three to five years.

  • Availability of State and Federal grants.
  • Funding from private sources. 

B.Describe any external challenges (e.g., legal requirements, budgetary constraints) that might limit operations or improvement over the next three to five years.

  • State budget uncertainty.
  • Salary and position freezes.
  • Funding cutbacks.

5. Analysis and Evaluation

  1. Analyze the implications of the assessment results and external factors for your unit.
  2. In light of your analysis, what are your unit’s main strengths?
  3. In light of your analysis, what are your unit’s main weaknesses?

a. Analyze the implications of the assessment results and external factors for your unit.
 

According the program review survey, 74.2% of those who responded were satisfied or very satisfied with their safety on campus. Maintaining the safety of the students, District employees and any others depends on reducing the number crimes reported. Accurate reporting of crimes and dissemination of information will ensure that everyone is informed.  

Strengths

1. Willingness of police/security personnel to provide safe campuses with minimal resources.

2. Well trained police department which is now a part of the California POST program.

3. Accommodating to student and staff needs.

Weaknesses

1. Lack of staff/resources.

2. Attracting qualified personnel. 

3. Accessibility of police Web-site containing safety and alert information.

6. Three-to-Five Year Vision

  1. Describe your unit as you would like it to be three to five years from now.

1. Fully staffed to provide a comfortable level of police/security service for the students and staff.

2. Replacement of old equipment - police vehicles, bicycles, carts, radio system and surveillance cameras.  

3. Better accessibility to the police web-site. 

7. Impact on the Colleges and the District

  1. Describe the most significant relationships with other District operations and College operations.
    1. What major impact does your unit have on them?
    2. .What major impact do they have on your unit?
  2. How do your mission, vision, and goals contribute to the Board Imperatives and the District and/or College mission, vision, strategic directions, and/or goals?

a.   Describe the most significant relationships with other District operations and College operations.

  • Human Resources 

         i. Police Department's major impact on Human Resources:

  • Background investigations
  • Delivery and receipt of confidential personnel reports
  • Security services.

         ii. Human Resources's major impact on Police Department:

  • Facilitates the recruitment, hiring, discipline and termination process. 

 

  • Student Services

          i. Police Department's major impact on Student Services:

  • Reporting of student behavior and security services.

   b.  How do your mission, vision, and goals contribute to the Board Imperatives and the District and/or College mission, vision, strategic directions, and/or goals?

 It is a policy of the Board of Trustees for the San Bernardino Community College District to protect members of the entire college community and the property of the District. In accordance with this policy, the District maintains a Police Department 24 hours a day, 7 days a week. The officers are sworn and duly Commissioned Police Officers of the State of California as defined in section 830.32 of the Penal Code and 72330 of the California Education Code and authority extends to anywhere within the state.

 


 

8. Other Pertinent Information

  1. Include here any other information you regard as necessary for a full understanding of your unit.

District police officers are sworn and duly Commissioned Police Officers of the State of California as defined in section 830.32 of the Penal Code and 72330 of the California Education Code and authority extends to anywhere within the state. Officers are mandated to participate in on-going professional training to maintain proficiency and comply with the California State standards. The police employees in our unit have undergone an extensive professional background investigation required by the State of California Peace Officers Standards and Training Commission.

9. Goals, Objectives, Action Plans, and Resource Requests

  1. Goals (with priority rank) over the next three years
  2. Objectives (with priority rank) under each Goal
  3. Principal Activities under each Objective, if available
  4. Timeline for completion of each Activity or Objective
  5. Person responsible for ensuring completion of each Activity or Objective
  6. Progress on or achievement of a given Goal or Objective does not necessarily require additional resources. For Goals and Objectives that do require resources, enter the following information:
    1. Resources required to achieve Goals and Objectives over the next three years, with description and rationale for each
    2. Identification of associated Goals or Objectives
    3. Type of Resource
      1. Expenditure Category
      2. One-time/Ongoing
    4. Estimated annual cost (or savings) for the next three years
  • 1 - Goal - Improve perceived safety on campus as it relates to personal property
    Priority Rank:
    1
    Objectives:
    • 1.1 - Objective - Increase Enforcement

      Create new patrols with increase of enforcemnt during peak hours of student attendence.

      Priority Rank:
      1
      Start Date:
      07/01/2011
      End Date:
      06/30/2012
      Responsible Person:
      Chief of Police
      Strategic Direction:
      None
      Impact Type:
      -- Pick One --
      Resource Requests:
      • 1.1.r1 - New Positions
        Description

        We need to fill 5 College Police Officer positions and 4 College Security Officer positions.

        Rationale

        In order to ensure the safety of staff, students, and property, there is a need to increase the coverage of enforcement. This can only be accomplished by adding positions.

        Resource Type:
        Ongoing
        Expenditure Category:
        Personnel
        First Year Cost/Savings:
        $602,199.00/$0.00
        Second Year Cost/Savings:
        $602,199.00/$0.00
        Third Year Cost/Savings:
        $602,199.00/$0.00
      • 1.1.r2 - New Vehicles
        Description
        Rationale

        In order to ensure the safety of staff, students, and property, there is a need to increase coverage of enforcement. This is helped by the use of new vehicles.
         

        Resource Type:
        One-time
        Expenditure Category:
        Equipment
        First Year Cost/Savings:
        $60,000.00/$0.00
      Actions/Activities:
      • 1.1.a1 - Fill current police vacancies and replace existing fleet of vehicles
  • 2 - Goal - Better oversight of facilities.
    Priority Rank:
    2
    Objectives:
    • 2.1 - Objective - Add lighting and new cameras
      Priority Rank:
      2
      Start Date:
      07/01/2011
      End Date:
      06/30/2012
      Responsible Person:
      Chief of police
      Strategic Direction:
      None
      Impact Type:
      -- Pick One --
      Resource Requests:
      • 2.1.r1 - Lights/Cameras
        Description
        Rationale

        In order to ensure the safety of staff, students, and property, we need new lighting and cameras. This will improve our ability to oversee the campuses and surrounding location to prevent crime and collect information on claims of incidents reported to the station.

        Resource Type:
        One-time
        Expenditure Category:
        Equipment
        First Year Cost/Savings:
        $8,000.00/$0.00
      Actions/Activities:
      • 2.1.a1 - locate existing grant funding to aquire lighting and cameras.
        Start Date:
        07/01/2011
        End Date:
        06/30/2012
        Responsible Person:
        Chief of police
  • 3 - Goal - Provide better information to students and staff
    Priority Rank:
    3
    Objectives:
    • 3.1 - Objective - Update the web-site
      Priority Rank:
      3
      Start Date:
      07/01/2011
      End Date:
      06/30/2012
      Responsible Person:
      Chief of police
      Strategic Direction:
      None
      Impact Type:
      -- Pick One --
      Actions/Activities:
      • 3.1.a1 - Re-design the web-site to include supplemental and contemporary information for the students and staff.
        Start Date:
        07/01/2011
        End Date:
        06/30/2012
        Responsible Person:
        Patrick McCurry

10. Progress Report on Last Cycle's Goals, Objectives, and Actions

  1. Estimate progress to date on each of the last cycle’s Goals, Objectives, and Activities.
  2. Any uncompleted Goals, Objectives, and Activities that are still important should appear in the Goals, Objectives, and Action Plans section above.

N/A This is the Departments first Program Review.

11. Process and Participants

  1. Describe briefly the main steps of the process that produced this report.
  2. List the name and function of each participant in that process.
  3. Include as many members of the unit as possible in the preparation and/or review of this document. It should not be the product of the manager alone or of a small proportion of unit members.
  4. Describe the plan for future assessment cycles, particularly if not all measures were applied in current cycle.

a. Management met with the District's Auditor who explained the program. Participants included Chief Patrick McCurry, Lieutenant Pierre Galvez, and HR Generalist Jeremiah McFarland.

d. Continue to monitor measures and document our results at the next program review.

12. Supporting Documents